Administrative Associate 1-P&T
About the role
The Office of Faculty Affairs (OFA) serves over 5,000 faculty across 27 departments and is dedicated to cultivating a welcoming culture that drives excellence across clinical care, education, and research. OFA advocates the lifelong career development of faculty by providing a supportive working environment, meaningful guidance, effective training, and impactful resources.
Responsibilities
Manage of Medical School annual promotion and tenure processes, training, committees, and cycles.
Manage the ongoing abbreviated dossier processes for advanced rank faculty.
Oversee department submission guidelines, processes, and deadlines.
Work with faculty to consult on promotional readiness, and review scholarly activities with track criteria.
Review faculty CVs for appropriate rank and track appointments.
Prepare promotional dossier materials in preparation for department and college level reviews.
Facilitate department promotion and tenure review meetings, conducting the faculty vote on promotional candidates.
Review promotion dossiers for content and format, serving as primary liaison with 27 departments for procedural and content accuracy.
Manage and serve as administrative support for the promotion and tenure committees.
Produce, edit, and review all communications on behalf of the Dean and committee chairs.
Liaise and train departmental staff members.
Schedule and facilitate annual training sessions for faculty and staff.
Qualifications
Bachelor’s Degree or a combination of education and professional experience to equal four years.
Computer experience in a networked environment, including experience with Microsoft Office Suite and Google Education Applications.
Expertise with database management.
Demonstrated ability to work as part of a team, but also able to work independently.
Experience organizing and prioritizing multiple requests/tasks.
Demonstrated discretion and ability to maintain confidentiality.
Ability to work flexible hours when necessary.
Experience developing, creating and maintaining SmartSheets; to include intermediate level understanding of spreadsheet functions and formulae.
Preferred Qualifications
Excellent interpersonal skills; demonstrated ability to work and communicate productively with faculty, staff, and internal and external constituents.
Excellent writing and editing skills, in order to create program materials, write drafts of various communications, and reports.
Ability to manage and prioritize a diverse range of responsibilities and projects, and produce timely results in an unstructured, fast-paced environment.
Ability to work independently, creatively and collaboratively in a fast-paced environment.
Demonstrated experience with electronic communications, including experience writing for the web, and other technical communications.
About The Department
The Office of Faculty Affairs in the University of Minnesota Medical School is dedicated to helping faculty find the information and resources that they require. Our mission is to strengthen the life-long career development of faculty, the development of effective leaders, and the vitality of a diverse faculty body.
Pay And Benefits
Pay Range: $31.25 per hour ($65,000 annually); depending on education/qualifications/experience
Time Appointment: 100% Appointment
Work Location: Hybrid
Position Type: Civil-Service & Non-Faculty Labor Represented Staff
Please visit the Office of Human Resources website for more information regarding benefit eligibility.
About University Of Minnesota
The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.