Administrative Assistant - Wall township, NJ

Key Responsibilities

• Create and enter purchase orders accurately and in a timely manner
• Perform accounts payable functions, including invoice processing and reconciliation
• Schedule and coordinate technician dispatch to support service operations
• Add inventory to job tickets to ensure accurate costing and billing
• Aid the General Manager in preparing and organizing customer quotes
• Answer and direct incoming telephone calls professionally
• Sort and distribute incoming mail and correspondence
• Follow up on open invoices and assist with collections as needed
• Maintain organized records of transactions, job tickets, and customer communications

Qualifications

• Previous administrative experience minimum of 2 years; service industry experience strongly preferred
• Familiarity with purchase orders, invoicing, and accounts payable processes
• Strong organizational skills with high attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Excellent communication and customer service skills
• Strong relationship management skills with the ability to professionally interact across all levels of the organization
• Proficient in Microsoft Office (Word, Excel, Outlook, Teams); experience with service management software is a plus
• Reliable, proactive, and team-oriented

Additional Requirements

• Must be local to Wall Township, NJ or within a reasonable commuting distance
• Ability to work full-time, onsite