Administrative Assistant - USCG

About the role

Solutions Through Innovative Technologies, Inc. (STI-TEC) is a fast-growing solutions provider established in 2000. Total customer satisfaction remains the cornerstone of our business, focusing on integrity, loyalty, and trust.

Essential Job Function

• Provide receptionist support and accomplish clerical and administrative functions, including:
• Assist with scheduling meetings and TEAMS calls and providing support for related activities.
• Establish and maintain office files (both paper and electronic) and divisional and management calendars in accordance with USCG and local command procedures.
• Act as the Point of Contact (POC) for visitors and respond to non-technical inquiries, while directing technical calls to the appropriate individual.
• Arrange and attend division staff meetings, take meeting minutes, and follow up to ensure action items are completed as scheduled.
• Participate in the Events Team to assist with ceremonies or visits at ALC, working with Protocol Specialist or the Command Secretary.
• Maintain, update, and submit support requests.

Other Duties as Assigned

• Examples include preparing reports, attending meetings, managing correspondence, or supporting related projects within the assigned division.
• All additional duties must be assigned by the designated AOR, COR, or KO, and must fall within the scope of the contract.

Maintain Personnel Information

• Manage employee records, accident reports, performance appraisals, job descriptions, and other personnel-related documents.
• Provide basic information on personnel matters such as training, leave, benefits, and other job-related procedures.
• Prepare and maintain a log of all travel and training requests for division-funded activities.
• Arrange and attend division staff meetings, take meeting minutes, and follow up to ensure action items are completed as scheduled.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency mapping is completed if the admin is assigned to a Technical Evaluation Team (TET).
• Add new employees to the current Employee Notification System upon check-in.
• Manage CG-AIR Distribution lists within USCG One (CGOne).
• Ensure that competency