Administrative Assistant - Transportation - Term Limited

About the role

This term-limited Administrative Assistant position supports the Transportation department staff by providing administrative support, coordinating schedules, organizing meetings and events, and supporting special projects.

Responsibilities

• Create and format documents using various software.
• Maintain files and assist with projects.
• Engage with internal and external customers, responding to their requests and sharing information.
• Support the preparation and coordination of reports, presentations, and meetings.
• Assist in budget administration tasks, including cost monitoring, expenditure tracking, and supporting vendor payment audits.
• Aid in establishing schedules and methods for monitoring administrative activities and implementing departmental policies and procedures.
• Serve as a support point of contact between different teams, assisting with communicating project updates, changes, and key information to relevant stakeholders.
• Foster effective communication for collaboration and information flow.
• Aid in evaluating operations and activities, provide input for improvements, and contribute to the preparation of various daily reports.

Requirements

• Minimum of 3 years of general administrative experience handling sensitive information.
• Experience using Microsoft Office applications.
• Typing minimum of 50 words per minute, with accuracy.
• Equivalent combination of education and experience to successfully perform the job duties.
• Knowledge of general office procedures, practices, and etiquette.
• Knowledge of grammar rules.
• Customer service skills.
• Time management, multi-tasking, and adjusting to changing priorities.
• Familiarity with record and file management systems.
• Knowledge of business procedures and correspondence.

Skills

• Fostering an inclusive workplace by upholding Community Transit's core values in support of the organization's vision and mission.
• Inspiring team commitment, pride, and trust while promoting cooperation and motivating members to achieve shared goals.
• Demonstrating courtesy, sensitivity, and respect in all interactions.
• Strong verbal and written communication skills.
• Time management, multi-tasking, and adjusting to changing priorities.
• Exercising good judgment, to discern when to take problems to a higher authority for resolution or guidance.
• Scheduling.
• Data and record management.
• Holding sensitive and confidential data with discretion.
• Taking and transcribing meeting minutes.

Benefits

• Medical, dental, vision, basic life, and disability insurance.
• Participation in the Public Employees Retirement System (PERS).
• Option to enroll in the agency’s deferred compensation plan.
• WA Paid Sick Leave.
• 24 days of Paid Time Off (192 hours) in the first year and ten (10) paid holidays throughout the calendar year.