Administrative Assistant to the Director - Columbus Center

Position Details

The full-time position is under the supervision of, and reports to, the Director of Professional Learning Services (PLS).

Position Information

Ashland University Columbus, OH Center

Position Title

Administrative Assistant to the Director - Columbus Center

Job Description

• Serves as a resource person to inform interested individuals about PLS.
• Assigns and maintains class numbering system and database.
• Prepares and forwards agreement forms to school districts and vendors.
• Enters registrations into computer system.
• Processes credit/debit card and check payments.
• Balances payment records and forwards to business office.
• Maintains files on grade sheets, syllabi, and contracts.
• Creates and updates the class schedule on the web page.
• Updates and maintains the web page information.
• Responds daily to e-mail communications.
• Prepares reports under the direction of the Director.
• Demonstrates necessary human relations skills in order to maintain a friendly, helpful atmosphere working with instructors, students, and school district personnel.
• Maintains current and accurate records on the computer.
• Maintains sufficient office supplies/forms for PLS.
• Prepares regular mailings to superintendents, curriculum directors, adjuncts, and others for PLS via US Mail and e-mail.
• Processes check requests and supplement contracts for PLS.
• Performs other duties requested by the Director.

Required Qualifications

• High school diploma.
• Excellent organizational, problem solving, planning, and decision making skills required.
• Proficient with office computer applications including Windows, Microsoft Office, Google platform (Gmail, Calendar, Docs, Drive, etc.).
• Knowledge of data entry on a multi-user system.
• Must possess excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Ability to work indoors in moderately stressful environment.
• Requires ability to adapt to changes in workload.
• Applicant must be currently authorized to work in the United States.

Preferred Qualifications

• Associates or Bachelor’s Degree in an associated field of education.
• Experience as an Administrative Assistant in a university or school setting desired.

Physical Demands

• Willingness to work in-person at both the Ashland University Main Campus and Columbus, OH Center.
• An eight-hour workday with some flexible scheduling.
• Subject to frequent interruptions.
• Extensive use of computer and keyboard.
• The physical conditioning necessary for sitting for prolonged periods of time.
• Visual acuity to review written documents.
• Ability to hear and understand speech in face-to-face contact and on the phone.
• Manual dexterity to operate telephone and keyboard.
• Occasionally assist with classroom set-up (rearranging tables and chairs, technology, etc.).
• Ability to lift file storage boxes.

Anticipated Start Date of New Hire

08/17/2026

Anticipated Number of Hours Working per Week

40

Shift Required?

First

Job Duties

Posting Detail Information

Posting Number

S1122P

Number of Vacancies

1

Desired Start Date

08/17/2026

Job Open Date

07/28/2026

Job Close Date

Open Until Filled

Special Instructions to Applicants

Quick Link for Internal Postings

Supplemental Questions

Required fields are indicated with an asterisk (*).