Administrative Assistant to the CEO - Full Time

About the Role

The Administrative Assistant provides administrative support for the Chief Executive Officer and other Administration Team members. This includes managing Medical Staff Credentialing Files, all Contracts and Agreement files, and Contracted Staff files.

Responsibilities

• Provides administrative support for the CEO and other Administration Team members.
• Manages Medical Staff Credentialing files and all contracts and agreements.
• Maintains agendas and records minutes for the Medical Staff, Community Health Board, and Critical Access Advisory meetings.
• Maintains the Emergency Department Provider Schedule, Administration Call Calendars, Leadership Huddle Leader Calendar, ER Time Study Log, and CRNA sign-in Log.
• Maintains and enters data into "Kronos" for payroll.
• Maintains video conferencing programs through Telemedicine.
• Prepares and submits Check Requests, processes P-Card usage.
• Arranges for annual performance reviews for managers by organizing review packets and managing peer review material distribution.
• Completes Iowa Hospital Association, American Hospital Association, and various surveys as requested by CEO, CNO, or other managers.

Requirements

• High School graduate or equivalent required.
• Completion of a one-year formal secretarial program or equivalent required.
• Demonstrated proficiency in office equipment usage, including word processing and personal computer software.
• Three years of work experience in a secretarial setting preferred.

Skills

• Knowledge and proficiency in word processing and spreadsheet software (e.g., Word, Excel, PowerPoint, and Visio).
• Self-motivated, detail-oriented individual able to work with minimum supervision.
• Ability to shift priorities to meet deadlines.
• Exhibits customer service focus in work activities.
• Ability to respect confidentiality of information pertaining to patients, medical staff, employees, guests, or medical center operations.
• Ability to handle stress and a demanding workload.
• Ability to work on multiple projects simultaneously.
• Ability to deal sensitively and tactfully with others.
• Ability to work with diverse audiences (e.g., board members, network administrators, physicians, public, etc.).

Schedule

Full Time / Day Shift