Administrative Assistant to Finance & Information Technology Services (ITS)

Description SCHEDULE: 40 hours, Monday - Friday 9:00 a.m. – 5:00p.m., with some early morning and evening (work hybrid) Pays $22.42 - $30.00 per hour DOE (Salary ranges provided are based on relevant experience and skill set) LOCATION: 434 Harrison & 1736 Washington Avenue The Administrative Assistant to Finance & ITS is a non-essential position in the event of weather or other emergency and will work hybrid. General Statement Of Duties The Administrative Assistant provides day-to-day administrative and clerical support to the Finance Department and Information Technology Services. The Assistant will maintain a well-organized and efficient office, including the establishment, implementation and maintenance of office systems that assist in effective program operations. Specifically, the Assistant coordinates program logistics, administrative, project, and meeting management, meeting and document research preparation and distribution, internal and external constituent stewardship, and numerous administrative tasks including meeting scheduling and attendance, note taking, filing, report development and communications. The Assistant works effectively and collaboratively with all departments and staff, and supports the Senior Directors, Directors and VP of Informational Technology of Finance and ITS. Requirements QUALIFICATIONS: Education/Training REQUIRED: Associate’s Degree in business or minimum of five (5) years of administrative experience in an executive office Preferred Bachelor’s Degree in business and ten (10) years of administrative experience Knowledge/Experience REQUIRED: Strong planning and organizational skills; superior interpersonal, verbal and written skillsSuperior organizational, written and verbal communications skills and demonstrated project management experienceDemonstrated commitment to Pine Street Inn’s mission, positive approach to change, promoting best development practices and excellent computer skills including Word, Excel, and Power Point, Visio, Outlook and ETOAbility to work effectively under pressureAbility to take initiativeMust be is self-directed Must be able to take direction wellWillingness to work some evenings and early mornings, as neededWorks proactively to keep up with program innovations and new administrative technologiesDemonstrated ability to successfully work in a goal-oriented team environmentEnthusiasm, positive sense of humor and can-do attitude