Administrative Assistant to BBTC Director - 2027-38

Deadline for applying: Wednesday, September 30, 2026, or until filled at 12:00 NOON. Position ID: 013092226 (8h/12m).

Responsibilities

• Provide comprehensive administrative support to the Director.
• Assist the Director in ensuring the care, accountability, and protection of all school property and equipment.
• Serve as the institutional liaison for the Council on Occupational Education (COE), maintaining accreditation records and coordinating documentation, reports, and correspondence.
• Coordinate the Institutional Advisory Committee, including meeting schedules, agendas, minutes, and documentation.
• Coordinate Occupational Advisory Committee meetings for all instructional programs, ensuring compliance with state and accreditation requirements.
• Foster communication and collaboration with business, industry, and community partners to support program improvement, workforce development, and student success.
• Coordinate and maintain articulation agreements with secondary schools, colleges, and other educational partners.
• Assist with human resources management, including personnel records, employment documentation, onboarding, and compliance with district procedures.
• Organize and coordinate faculty and staff meetings and professional development activities.
• Prepare correspondence, reports, presentations, and other documents for the Director.
• Answer inquiries from students, staff, business partners, and the public in a professional and courteous manner.
• Maintain confidentiality of personnel, student, and institutional information in accordance with applicable laws and district policies.
• Provide administrative support to the Student Testing Coordinator, including scheduling assessments, preparing testing materials, maintaining testing records, coordinating testing logistics, and ensuring compliance with local, state, and federal testing requirements.
• Assist with the administration of industry certification exams, placement testing, and other student assessments as directed.
• Maintain the security and confidentiality of all testing materials and student assessment records in accordance with testing protocols and district policies.
• Assist with preparation for monitoring visits and accreditation reviews.
• Coordinate and maintain records related to student and employee injuries, accidents, and incidents, ensuring reports are completed accurately, submitted in a timely manner, and maintained in accordance with district policies and applicable regulations.
• Monitor the completion and submission of injury, accident, and incident reports, maintain related documentation, and assist the Director in ensuring compliance with district safety procedures and reporting requirements.
• All other duties as assigned by BBTC Director.

Skills

• Knowledge of office management principles and administrative procedures.
• Ability to interpret policies, procedures, and regulations.
• Strong attention to detail and accuracy.
• Ability to establish and maintain effective working relationships with students, staff, administrators, business and industry representatives, and community stakeholders.
• Ability to coordinate multiple projects simultaneously while meeting deadlines.
• Professional demeanor and commitment to customer service.