Administrative Assistant - 2026-10

Job Description DFS is seeking an Administrative Assistant to work in the Mortgage Banking Unit. Minimum Candidate Qualifications: High School Diploma or Equivalency 2. Proof of Eligibility to work in NYS 3. One year of experience in administrative support (including answering phone calls, handling information requests, preparing correspondence, receiving visitors, scheduling meetings, sorting and distributing mail, and maintaining reports and records) 4. One year of experience using Intermediate Microsoft Excel skills (pivot tables, mail merge, formulas to compare spreadsheets) Job Description and Required Services: Administrative Assistants Title: Must answer, direct and screen incoming calls for the Deputy and Assistant Deputy, take messages, refer to appropriate staff, and follow up to ensure timely response. Handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Knowledge of office administration and management; proper grammar, punctuation and spelling; business communications, sending out industry emails, maintaining reports and ability to take notes is necessary. Sorting and distributing incoming and outgoing business unit mail, including but not limited to opening, time stamping mail, reading, and routing incoming mail by delivering mail to supervisors’ desk, recording/logging mail received in a tracking report, keeping necessary records and completed forms. In addition, the candidate must possess and/or have the ability to: a. Work individually and as part of a team. b. Excellent verbal communication and interpersonal skills. c. Take and disseminate accurate information. d. Track and manage reporting projects without daily oversight. e. Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment. f. Proficiency with Microsoft 365, including working experience with Microsoft O365. g. Manage varied tasks as assigned. Submission Requirements: Candidates that meet the mandatory minimum qualifications and are interested in this position must submit the following: a. Cover Letter b. Resume We provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.