Administrative Assistant - Timber (Chilco)

Key Responsibilities

• Ensure weigh station functionality, including assisting trucks when issues arise.
• Cover phone and scales for multiple sites as necessary.
• Prepare, audit, and maintain daily/weekly/monthly reports with department specific software.
• Compile tickets, verify accuracy of tickets; sort and file, distribute and maintain accordingly.
• File and maintain documents for record retention.
• Upload weight and scale information from scales, run conversion, generate LPI, verify accuracy, distribute reports.
• Set up supporting documents in the computer software for the Timber Accountant as necessary.
• Assign or issue ticket books when necessary.
• Enter and prepare payables.
• Produce, review and distribute semi-monthly timber accounts payable supporting documents and checks with a high level of accuracy.
• Residual ticket reconciliation, reporting, and filing as needed.
• Adhere to standardized accounting principles and procedures. Maintain & develop SOPs where needed.
• Vendor management, insurance certificate, direct deposit, W-9 verification.
• Cross train and cover for team members as needed.
• Other duties as assigned.

Required Qualifications

• A high school diploma or GED.
• Familiarity with accounting principles.
• Technical skills: Proficiency in computer systems including Microsoft Excel, Word, PowerPoint, electronic scheduling and e-mail, and financial planning software.
• Operate modern office equipment such as personal computers, copy machines, fax machines, telephones, calculators, and scanners.
• Skills: Organizational Skills, Communication, Teamwork.
• Ability to pass a hair follicle drug test, post-offer pre-employment physical, and background check.
• Valid Driver’s License with acceptable motor vehicle history for business travel in company vehicle.

Preferred Qualifications

• Previous timber accounting or resource procurement experience preferred.

Physical Demands

• Office, Finance, Corporate, Mill Supervisory Ability.
• Sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.
• Bend at waist – occasional
• Twist upper body – occasional
• Stoop – occasional
• Lift above waist height – occasional
• Lift over 50 lbs. - rare
• Repetitive use of hands – constant for clerical duties
• Stand/walk – occasional
• Sit – frequent
• Visual: Near and far correctable; depth perception
• Hearing – preferred for awareness of surrounding machinery, mobile equipment, emergencies

Work Environment

• Must be able to tolerate all weather elements, loud conditions, airborne particles (sawdust).

PHYSICAL DEMANDS

• Office, Finance, Corporate, Mill Supervisory Ability.
• Sit and/or stand for shift, reach with hands and arms, stoop, squat, bend at the waist, kneel, walk varying distance, and climb stairs.
• Bend at waist – occasional
• Twist upper body – occasional
• Stoop – occasional
• Lift above waist height – occasional
• Lift over 50 lbs. - rare
• Repetitive use of hands – constant for clerical duties
• Stand/walk – occasional
• Sit – frequent
• Visual: Near and far correctable; depth perception
• Hearing – preferred for awareness of surrounding machinery, mobile equipment, emergencies