Administrative Assistant (temporary)

We need to output HTML fragment with sections: maybe About the role (role) etc. We need to include sections only if posting has real specific content. We have Salary Range, Schedule (full-time, 40 hrs, Mon-Fri 8:00 AM to 4:30 PM), Benefits (list). Also we have Opportunity Description, Position Summary, About Us, What You Will Be Working On (duties), What you bring as a candidate (requirements/qualifications), Physical Demands and Disability Accommodation (maybe not needed as it's boilerplate? Might be considered EEO/legal boilerplate; we should remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. The Physical Demands and Disability Accommodation is likely part of ADA statement, which is boilerplate; we should remove. Also Notice of Non-Discrimination Statement, Background Check Statement are boilerplate; remove. Application Procedures etc are instructions; remove. So we keep: Opportunity Description (maybe not needed as heading? It's like intro). We need headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We need to map content. We have Salary Range: $58,380 to $76,548 annually. Schedule: full-time, 40 hours per week, Monday through Friday, primarily 8:00 AM to 4:30 PM. Temporary position expected to last approx 18 months. On-site 100%. Benefits list: Competitive Pay Rates, Promotional Opportunities, Great Medical, Dental, and Retirement plans, Paid Sick and Vacation Leave, Transportation benefits, Tuition Waivers, PEBB Wellness Plan, Washington State Employee Assistance Programs (EAP), professional development opportunities and enrichment experiences (committee, workgroup, affinity group opportunities). Also maybe "As a Seattle Colleges employee, you will gain access to a great benefits package including:" then list. We need to avoid filler like "commensurate with experience". Salary range is specific, good. We need to avoid repeating job title as heading. We need to include sections only when posting has real specific content. So we will have sections: About the role (maybe from Opportunity Description and Position Summary), Responsibilities (What You Will Be Working On), Requirements (What you bring as a candidate: education/experience), Skills (maybe proficiency with Microsoft Office etc), Benefits, Pay, Schedule. We could combine Requirements and Qualifications but we have both headings allowed; we can include both if content distinct. Requirements could be education/experience; Qualifications could be skills? But we also have Skills heading. Let's assign: - About the role: Opportunity Description + Position Summary (maybe combine). - Responsibilities: What You Will Be Working On (list of duties). - Requirements: Education and experience (Associate degree and three years...). - Qualifications: maybe "Experience managing complex calendars..." etc? Actually those are also requirements. Could treat Qualifications as same as Requirements but we need to avoid duplication. Perhaps we put Requirements as education/experience, Qualifications as specific experiences (managing calendars, preparing records, handling confidential info, proficiency with MS Office, ability to organize work, communication skills, ability to interact with stakeholders). Skills could be Microsoft Office proficiency etc. But there is overlap. Better: Use Requirements for education/experience, Qualifications for the list of experiences and abilities, Skills for Microsoft Office proficiency. But we need to avoid thin sections. Let's see content: Education/experience: Associate degree and three years of progressively responsible administrative or executive support experience; or an equivalent combination of education and experience. Experiences: managing complex calendars, scheduling meetings, coordinating travel, supporting multiple competing priorities; preparing, processing, maintaining administrative, financial, personnel, or other business records; handling confidential, sensitive, pre-decisional information with discretion. Proficiency: Microsoft Office applications, including Outlook, Word, Excel, Teams, SharePoint. Abilities: organize work independently, manage multiple deadlines, maintain accurate records, follow assignments through to completion; strong written and verbal communication skills, attention to detail; interact professionally and effectively with senior leaders, employees, students, external stakeholders. Thus we could have: Requirements: Education/experience. Qualifications: Experience managing calendars, preparing records, handling confidential info. Skills: Proficiency with Microsoft Office, ability to organize work, communication skills, attention to detail, interpersonal skills. But that may be many sections. The instruction: "Prefer a few substantive sections over many thin ones." So maybe combine Qualifications and Skills into one section called "Qualifications & Skills". But headings allowed: we can use only those headings; we could omit some if not needed. We need to include a section only when posting has real specific content. We can choose to include: About the role, Responsibilities, Requirements, Benefits, Pay, Schedule. That's six sections. That's substantive enough. We can put the experience/skills inside Requirements or maybe a combined "Qualifications". But we have both Requirements and Qualifications headings allowed; we could use Requirements for education/experience and Qualifications for experience/skills. That's two sections, both substantive. Let's decide: - About the role: Opportunity Description + Position Summary (paragraph). - Responsibilities: list of duties (What You Will Be Working On). - Requirements: Education/experience (Associate degree + 3 years). - Qualifications: Specific experiences and abilities (managing calendars, preparing records, handling confidential info, MS Office proficiency, organization, communication, interpersonal). - Benefits: list. - Pay: Salary range. - Schedule: work hours, duration, on-site. That's 7 sections, each substantive. We must not include headings with filler. All have content. We must not include job title as heading. Not include Job ID etc. We must output only HTML fragment, no /, no markdown. We'll use

for each heading. Use

• for lists. Use

  for prose. We need to preserve all substantive information; do not invent or summarize away detail. So we need to include details like: temporary position expected to last approx 18 months, works 100% on-site, governed by collective bargaining agreement with representation by WFSE (maybe include in About the role? It's part of posting). Also mention "Opportunity is open until filled, first review of materials will begin 09/28/2026." That's metadata; we could include in About the role paragraph or maybe a short

  but not as heading. The instruction: "Do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

  or drop it." So we can include that as a short paragraph under About the role maybe. Also mention "This position is full-time, working 40 hours per week, Monday through Friday, primarily 8:00 AM to 4:30 PM. This is a temporary position expected to last approximately 18 months. This position works 100% of the time on-site This position is governed by a collective bargaining agreement with representation by WFSE." That's schedule info; we can include in Schedule section. Also mention "As a Seattle Colleges employee, you will gain access to a great benefits package including:" then list. We need to include all benefits list items exactly as given. Let's extract benefits list: - Competitive Pay Rates - Promotional Opportunities - Great Medical, Dental, and Retirement plans - Paid Sick and Vacation Leave - Transportation benefits - Tuition Waivers - PEBB Wellness Plan - Washington State Employee Assistance Programs (EAP) - Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities. We'll put each as

• . Now responsibilities list: "What You Will Be Working On" includes bullet points (though not formatted as bullet). We need to convert to
  • . The content: Executive Administration - Manage the President's calendar, travel, meetings, and scheduling, including resolving scheduling conflicts and communicating changes. - Manage executive correspondence, records, confidential files, and records-retention requirements. - Assemble, format, distribute, and maintain executive agendas, reports, briefing materials, and meeting packets, including confidential and pre-decisional materials. - Coordinate documents requiring executive review, approval, or signature and ensure appropriate routing and completion. - Anticipate scheduling, administrative, and logistical needs of the President and proactively resolve routine issues within established procedures. Office Operations - Coordinate the daily administrative operations of the President's Office and maintain office procedures and administrative documentation. - Serve as the primary point of contact for the Administration Suite, welcoming and directing visitors and coordinating front-office coverage. - Coordinate office facilities, technology, security, supplies, equipment, and other operational needs. Financial & Administrative Support - Process purchasing, contracts, payroll documents, leave reporting, travel reimbursements, and other administrative transactions. - Track President's Office budgets and expenditures, reconcile financial records, and prepare routine financial reports. - Maintain supporting financial and administrative documentation in accordance with College and District requirements. Executive Meeting & Follow-Through Support - Coordinate logistics for Board, Cabinet, Executive Leadership Team, and other executive meetings, including scheduling, space, catering, technology, and distribution of materials. - Attend executive meetings as assigned, record decisions and action items, and maintain official and confidential meeting records. - Maintain executive action logs, track assigned deadlines, obtain status updates, and escalate overdue, high-priority, or emerging matters to the Executive Assistant. We also have a sentence: "This description is not intended to cover every aspect of this job, we are a team that works together to meet the needs of those we serve, and every member of the team is expected to contribute, even beyond the specific responsibilities listed in this description." That's prose; we can include as a

    after the list. Now About the role: Opportunity Description + Position Summary + maybe metadata about open until filled, first review date, and mention of collective bargaining agreement? Actually collective bargaining agreement is more about employment terms; could be in About the role or maybe in Benefits? But it's not a benefit; it's a term. We'll include in About the role as a sentence. Opportunity Description: "Seattle Central College is looking to hire an Administrative Assistant in President's Office." That's the intro. Position Summary: "Under the supervision of the Executive Assistant to the President, the Administrative Assistant 4 (AA4) will be responsible for providing executive administrative support and coordinating the day-to-day operations of the President's Office. This includes ensuring executive activities are organized, administrative processes are completed accurately, and office operations run efficiently, enabling the Executive Assistant to focus on executive operations and implementation of presidential priorities. The AA4 regularly handles confidential and pre-decisional executive information as an inherent part of supporting the President and executive leadership. This position is full-time, working 40 hours per week, Monday through Friday, primarily 8:00 AM to 4:30 PM. This is a temporary position expected to last approximately 18 months. This position works 100% of the time on-site This position is governed by a collective bargaining agreement with representation by WFSE." We also have "About Us" paragraph about district etc. That's also substantive; we could include in About the role as well, but maybe we could make a separate section "About the College"? Not in allowed headings. So we fold into About the role. Thus About the role will contain: Opportunity Description, Position Summary, About Us, and maybe the open until filled date. We need to avoid repeating job title as heading; fine. Now Requirements: "Associate degree and three years of progressively responsible administrative or executive support experience; oran equivalent combination of education and experience." We need to keep the exact text; note there's a missing space: "or an equivalent". We'll preserve as given? The text: "Associate degree and three years of progressively responsible administrative or executive support experience; oran equivalent combination of education and experience." There's a missing space after "or". We should preserve exactly? The instruction: