Administrative Assistant-TEMPORARY

Seaman Paper, headquartered in Leominster, Massachusetts, is a leading global manufacturer of environmentally sustainable specialty paper and packaging solutions. The family-owned company has been making paper in Massachusetts since 1946 and has grown domestic and global manufacturing operations to meet the needs of customers worldwide.

About the role

We are seeking an Administrative Assistant who will play a pivotal role in supporting the Human Resources Department and executive team by managing various administrative functions with a high degree of confidentiality. This role requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced environment. The ideal candidate is eager to learn and grow within the Human Resources field, possesses a strong service orientation, and maintains a professional demeanor while contributing to a positive workplace atmosphere.

This is a temporary, full-time position expected to last approximately three months, with the potential to transition into a permanent role based on business needs and individual performance.

Responsibilities

Executive Administration Support

• Provide administrative support to members of the executive leadership team.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare meeting agendas, presentations, reports, and meeting materials.
• Take meeting notes and distribute follow-up action items when required.
• Assist with expense reports, invoice processing, and administrative documentation.
• Support company meetings, leadership events, and special projects.

Human Resources Support

• Assist with recruiting activities, including posting positions, screening resumes, scheduling interviews, and communicating with candidates.
• Support new hire onboarding, including preparation of offer packages, onboarding documentation, and orientation scheduling.
• Assist with HRIS and ATS data entry and updates.
• Assist with special HR projects and initiatives as assigned.
• Serve as a professional point of contact for employees, candidates, and business partners.
• Maintain confidentiality regarding employee, company, and business matters.
• Prioritize multiple assignments while meeting deadlines in a fast-paced environment.

Requirements

• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Ability to manage multiple priorities and work independently.
• Strong customer service orientation and professional demeanor.
• High level of discretion, judgment, and confidentiality.
• Minimum of 2 years of administrative, HR, executive assistant, or office management experience.
• Experience supporting senior leaders and handling confidential information.
• Manufacturing environment experience preferred.
• Must be eligible to work in the United States.

Qualifications

Associate’s degree in Business Administration or a related field preferred.

Pay

$20–$25 per hour

Schedule

Full time, Monday–Friday, 8:00 AM–5:00 PM

Physical Demands and Work Environment

The employee is frequently required to sit, stand, walk, talk, use a keyboard, use a telephone, and climb stairs. The employee must occasionally lift and/or move up to 20 pounds. The employee must have the ability to drive a vehicle as needed.