Administrative Assistant, Technical Programs

Required Qualifications

• Perform clerical duties, including word processing, order receiving, inventory tracking of supplies and equipment, report/document preparation and data entry using software such as MS Word, Access, Excel and other designated systems/software.
• Provide accurate data for reporting purposes.
• Coordinate the scheduling of meetings and events as needed by director/department for both internal and external meetings such as but not limited to departmental meetings, Advisory Committee meetings, summer camps, recruiting events and job fairs. Secure meeting rooms, notify appropriate members, take minutes and maintain committee files.
• Answer telephones, direct calls to the appropriate personnel or answer inquiries and transmit instructions. Greet campus visitors, students, faculty, staff and the general public in a friendly and professional manner. Determine situation and when necessary, direct person to appropriate staff member and follow up to ensure problem is resolved.
• Prepare outgoing mail; pick-up and distribute incoming mail to appropriate personnel.
• Initiate departmental purchases, prepare and input requisitions, track requisition status, coordinate delivery, verify charges, release payment and manage source documents. Receive orders/products shipped to department, check contents against packing slip and return verified packing slip to designated staff and maintain relevant records.
• Input budget figures, follow-up on requisitions, log and track expenditures, take payments, may issue invoices or bills.
• Maintain appropriate levels of materials and supplies for department and order according to college purchasing procedures.
• Initiate and/or collect appropriate paperwork from or on behalf of students, faculty, staff and community and handle appropriately and in a timely manner.
• Contribute to the development of various materials for the department. Use equipment such as copier and fax as requested by staff and faculty and ensure faxes are received. Contact vendor assistance when needed. Supplemental Functions

Supplemental Functions

• Perform all duties and maintain all standards in accordance with college policies, procedures and Core Values.

Physical Demands, Working Conditions and Physical Effort

• Sedentary Work - Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
• Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
• Positions in this class typically require talking, hearing, seeing, grasping, standing, walking and repetitive motions.
• Incumbents may be subjected to moving mechanical parts, odors, dusts, poor ventilation, chemicals, oils, extreme temperatures, inadequate lighting and intense noises. In addition, incumbents may be subjected to gases and workspace restrictions.
• Occasional exposure to unpleasant environmental conditions and/or hazards.
• Occasional outside work.
• Occasional physical effort required.

Requirements

• High School Diploma or Equivalency Certification (GED).
• One (1) year related work experience.
• Associate degree from an accredited institution.
• Two (2) years of related experience.

Preferred

• Associate degree from an accredited institution.
• Two (2) years of related experience.

Compensation

Salary

Hiring Range

$39,520.00 - $48,193.50

Hiring Date

08/11/2026

Equal Opportunity Employer

Collin College is an Equal Opportunity Employer and does not discriminate on the basis of any characteristic protected by applicable law.