Administrative Assistant, Sustainable Energies

About the role

The Role As an Administrative Assistant, you will be responsible for providing day-to-day administrative support to their respective team(s), including coordinating calendars, meetings, expenses, events, presentations, travel, correspondence and departmental initiatives.

Responsibilities

• Manage complex calendars, meetings and correspondence for multiple investment professionals across levels and time zones
• Coordinate global travel arrangements, including detailed itineraries and related logistics
• Organize internal and external meetings, presentations and events in collaboration with colleagues, partners, assistants and vendors
• Reconcile corporate credit card expenses and submit accurate reports through the Global Expense Reporting System
• Prepare team members for meetings, track follow-up activities and help ensure action items are carried forward
• Handle sensitive and confidential information with professionalism, discretion and sound judgement
• Collaborate with administrative colleagues and teams across CPP Investments to manage requests, timelines and deliverables

Requirements

• Experience working in a fast-paced, professional environment and supporting multiple professionals with competing priorities
• Demonstrated experience managing complex calendars, senior-level meetings, events, travel and expense reimbursement
• Strong organizational and prioritization skills, with close attention to accuracy and detail
• Clear written and verbal communication skills and a professional, approachable manner
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook and calendar-management tools, with an interest in learning new applications
• Adept at adapting to changing priorities and situations, with the ability to remain composed while managing time-sensitive work
• Flexibility to adjust working hours when business requirements call for support across global time zones

Qualifications

• Motivated to contribute to something larger than yourself
• Approach complex challenges with rigor
• Hold yourself to high standards in a collaborative, performance-driven environment

Skills

• Experience working in a fast-paced, professional environment and supporting multiple professionals with competing priorities
• Strong organizational and prioritization skills, with close attention to accuracy and detail
• Clear written and verbal communication skills and a professional, approachable manner
• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook and calendar-management tools, with an interest in learning new applications
• Adept at adapting to changing priorities and situations, with the ability to remain composed while managing time-sensitive work

Benefits

CPP Investments provides a comprehensive benefits package which includes:

• A performance-based incentive plan
• A 401(k)

Pay

The salary range for this position is: USD $65,000 – USD $95,000

Schedule

Flexible schedule to accommodate global time zones.