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Jobs · Administrative · New Jersey

Administrative Assistant - Sunbelt Supply

FloWorks · Edison, NJ · 1 mo ago
On-siteAdministrativeFull-time

Job Information

Provides comprehensive secretarial, clerical, and administrative support to departments, functional groups, and/or executive leadership. Manages daily administrative operations, including handling inquiries, overseeing data entry, generating reports, and coordinating general office services. Ensures efficient workflow, supports departmental objectives, and contributes to the overall effectiveness of the team or business unit.

Key Responsibilities

  • Provide assistance to the operations and administrative teams
  • Complete and maintain spreadsheets (Excel) to assist with various operational tracking and duties
  • Maintain test reports, ensuring accurate and timely completion of reports
  • Coincides and coordinates office space, computers, and equipment assignments
  • Acts as a liaison to corporate office for accounts payable, human resources, Workers' Compensation, and billing issues
  • Prepares documents, memos, general correspondence, reports, and other materials including PowerPoint presentations
  • Initiates routine and some non-routine correspondence
  • Schedules meetings, team meetings and events (internal and external)
  • Maintains up-to-date calendar
  • Maintains and orders department office supplies
  • Processes invoices for payment
  • Coordinates candidate interview process (e.g., scheduling, communication, etc.)

Qualifications

  • Minimum of a high school diploma
  • 2 – 5 years of administrative experience, or equivalent number of years of education and experience
  • Excellent organizational skills preferred
  • Ability to sit and perform data entry tasks for extended periods
  • Needs to be able to work quickly, and more importantly, accurately, to minimize errors
  • Strong Excel experience required, along with knowledge of other Microsoft products such as Word and PowerPoint
  • Ability to work independently without constant management, as well as the ability to communicate and work effectively with others
  • Strong verbal and written communication skills are required
  • SAP Business One experience preferred, but not required
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
  • Ability to draft routine reports and correspondence
  • Ability to speak effectively before groups of customers or employees of the organization
  • Ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals
  • Proficient in the use of standard office equipment such as computers, phones, fax machines and copiers

Physical Demands

  • Frequently required to stand
  • Frequently required to walk
  • Continually required to sit
  • Continually required to utilize hand and finger dexterity
  • Occasionally balance, bend, stoop, kneel or crawl
  • Continually required to talk or hear
  • Continually utilize visual acuity to read technical information and/or use a keyboard
  • Occasionally required to lift/push/carry items up to 25 pounds
  • Occasionally work near moving mechanical parts
  • Occasionally exposure to outside weather conditions
  • Occasionally loud noise (examples: shop tool noises, electric motors, moving mechanical equipment)

Work Environment

This role operates in a professional office environment and standard office equipment such as computers, phones, and printers are used. Occasional visits to warehouses or operational sites may be required.

The Perks of Working Here

  • Medical, Dental & Vision Insurance with multiple plan options
  • Company-paid Life and Disability Insurance
  • 401(k) with company match
  • Health Savings & Flexible Spending Accounts
  • Supplemental coverage (Accident, Critical Illness, Hospital Indemnity)
  • Employee Assistance Program (includes 3 free counseling sessions)
  • Identity Theft Protection at discounted rates

Management

Manages the reporting Manager or Human Resources.

EEO Statement

FloWorks is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, genetics, disability, age, or protected veteran status. Committed to fostering a culture where every individual is valued and empowered to contribute to shared success.

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