Administrative Assistant: Student Health & Student Counseling Services

About the role

At Marymount University, we believe meaningful work happens when talented people come together with shared purpose. We serve not only our students—but one another—creating a culture where teamwork, adaptability, and resilience are part of everyday practice. Located at 2807 N Glebe (Main Campus) in Arlington, Virginia, just minutes from Washington, D.C., Marymount offers a dynamic and forward-looking environment where innovation is encouraged and flexibility is valued. We understand that higher education is evolving, and we embrace change with creativity, responsiveness, and a solutions-oriented mindset. Our faculty and staff thrive in a community that prioritizes communication, cross-functional collaboration, and service-driven leadership. Whether working directly with students or supporting them behind the scenes, every role contributes to a shared mission: helping students grow, succeed, and lead with purpose and confidence. This is a Full-Time, Exempt position (Grade 9) within the Division of Student Health Services.

Responsibilities

• Greets and checks in and out students for SHS and SCS in a professional manner, obtains relevant medical information, demographics and insurance.
• Answers clinic phone calls and emails and schedules students as appropriate, and maintains confidentiality of data.
• Provides day-to-day support such as managing calendars, providing general information regarding the university and procedures, answering clinic inquiries, ordering supplies, and helping organize special events.
• Performs other work-related duties as assigned.

Requirements

• Education: Must hold a high school diploma/GED; Bachelor’s degree (BA, BS, etc.) preferred.
• Experience: 1-2 years of related experience supporting senior-level management preferably in a health or academic environment.
• Licenses or Certifications: None.
• Financial Responsibility: May process or record financial transactions within established guidelines and safeguards; duties may require policy interpretation.
• Supervision: May supervise and/or provide guidance to others regarding procedure, scheduling, etc.

Skills

• Microsoft Office proficiency, including Excel, Word, and PowerPoint.
• Effective communication and interpersonal skills.
• Ability to delegate work and manage projects with limited supervision.

Benefits

Benefits eligible: Yes.

Schedule

Target weekly hours: 40.