Administrative Assistant, Strategy

How You'll CREATE

• Provide high-level administrative support to the Chief Strategy Officer, complex calendar management, meeting coordination, travel arrangements, expense reporting and more.
• Support day-to-day administrative needs for the Advertising, Creator and Content Network leadership teams.
• Cook up meetings across multiple departments, labels, and external partners while balancing shifting priorities and competing schedules.
• Prepare and update tracking documents for Content, Creator and Advertising Campaigns.
• Prepare agendas, meeting materials, and follow-up action items for executive meetings and strategic initiatives.
• Process expense reports and invoices accurately and in a timely manner.
• Track department budgets, vendor paperwork, purchase orders, and administrative documentation as needed.
• Aid in planning team meetings, offsites, executive presentations, and special events.
• Provide additional project support and administrative assistance as business priorities evolve.

Bring Your VIBE

• 1-2+ years of executive or administrative support experience, preferably in music, media, entertainment, advertising, or a fast-paced corporate environment.
• Exceptional organizational and time management skills with the ability to prioritize multiple projects simultaneously.
• Outstanding written and verbal communication skills.
• Strong attention to detail and follow-through.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word) and Google Workspace.
• Experience managing complex executive calendars and travel arrangements.
• Comfortable working independently while collaborating across multiple teams.
• A proactive, service-oriented mindset.
• A positive, adaptable attitude with the ability to remain calm under pressure and respond effectively to changing priorities.
• Passion for music, culture, digital media, and innovation.

Perks Playlist

• Comprehensive medical, dental, and vision coverage, including 100% coverage for out-patient in-network mental health services.
• Fertility coverage for eligible medical plan participants.
• Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year).
• Student Loan Repayment Assistance and Tuition Reimbursement.
• A generous 401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution.
• A variety of ways to prioritize much-needed time away from work, including: Flexible Paid Time Off (PTO) for exempt employees, 3-weeks PTO for non-exempt employees, 2-weeks paid Winter Break, 10 Company Holidays (including Juneteenth and Wellbeing Day), and Summer Fridays (between Memorial Day and Labor Day).

Disclaimer

• This job description only provides an overview of job responsibilities that are subject to change.
• Universal Music Group is an Equal Opportunity Employer.
• We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.
• Please note, UMG is not enrolled in E-Verify in California and New York, and cannot support employment of candidates whose employer must enroll in E-Verify, for example candidates on STEM-OPT.
• For more information, please click on the following links:
• E-Verify Participation Poster: English / Spanish
• E-Verify Right to Work Poster: English | Spanish

Job Category

Administrative

Salary Range

$40,520-$45,000