Administrative Assistant - Special Education 2026-2027

About the role

A year-round position, 40 hours/week, non-exempt.

Responsibilities

• Maintain special education student records and ensure compliance with all state and federal regulations using NHSEIS.
• Assist with ordering supplies and processing invoices as approved by the Director.
• Support special education faculty and administration with access for sending town students in NHSEIS.
• Collaborate with office staff to prioritize and manage office workload as needed.
• Maintain special education office and departmental supplies.
• Assist with scheduling meetings related to special education students as needed.
• Return student files to districts in accordance with established file retention policies.
• Maintain and update office spreadsheets and tracking documents.
• Update student service information in ASPEN (e.g., services, preferential seating, and related supports).
• Afford additional duties as assigned by the Director.

Qualifications

• A high school diploma or equivalent required.
• An associate’s degree in a related field or three to five years of office experience is preferred.
• Strong administrative and communication skills are required, along with proficiency in Google Workspace, including Gmail, Sheets, and Docs.
• The position requires excellent interpersonal and organizational skills, including experience with scheduling.
• Demonstrate a positive attitude, maintain strict student confidentiality, and adhere to FERPA guidelines.
• The ability to work both independently and collaboratively as part of a team is essential.
• Familiarity with special education timelines is preferred.