Administrative Assistant Special Edu.

Job Requirements

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Prepares documents and correspondence including typing and/or transcribing dictation, reports, letters, memos, forms, progress reports, agendas, and minutes.
• Photocopies documents.
• Films confidential and sensitive information.
• Maintains student and staff records.
• Schedules and cancels appointments, as requested.
• Maintains special education student records in compliance with state and federal regulations including release/exchange of records and destruction of records in accordance with state guidelines.
• Complies with federal, state and local statutes and regulations, school board policies and administrative regulations and school level policies and procedures.
• Completes federal, state, and local reports related to Special Education.
• Establishes and maintains a database for students receiving special education services.
• Maintains a current list of students who are attending a non-home-school due to participation in the Calumet County Special Education Program.
• Keeps abreast of regulations and legal issues related to special education.
• Processes all incoming and outgoing departmental mail.
• Explains policies, procedures, and instructions in response to telephone, electronic and in-person inquiries from clients, co-workers and the public.
• Provides resource information and referral sources.
• Manages receipts, revenues and restitution and maintains a variety of complex records which may include bookkeeping accounts.
• Affords assistance in the development of departmental regulations and procedures.
• Maintains staff procedures manual.
• Maintains office and program supplies, educational materials and forms, and processes requisitions and purchase orders.
• Catalogs and indexes all special education materials.
• Develops print-ready brochures, forms and educational materials.
• Provides School Based training as requested on topics related to office processes.
• Maintains records related to equipment inventory including but not limited to technology inventory.
• Develops and maintains records regarding students, student placements, services, staff, programs, and assignments.
• Sends annual reminder notices to all special education personnel for expiring licenses coming due.

Qualifications

Have working knowledge of filing and maintenance of special education records.

Have working knowledge of the Department of Public Instruction requests for records and information.

Have working knowledge of special education program budgets with the ability to place, receive and inventory purchases.

Knowledge of modern office practices, procedures and equipment.

Ability to learn departmental programs, operations and policies with respect to general functions performed.

Knowledge of business English, spelling, composition, medical, education and legal terminology.

Ability to perform a variety of complex clerical tasks.

Ability to establish and maintain effective public and working relationships.

Ability to maintain confidentiality.

Other Experience and Qualifications

This job has no supervisory responsibilities.

Application Instructions

Apply Online: www.calumetcounty.org

To apply, complete required online application. Applications accepted until position filled.

Equal Opportunity Employer.

Contact Information

Name : CALUMET COUNTY

Attn: Human Resources - CALUMET COUNTY

206 Court St

CHILTON, WI 53014

Contact Email Address: Victoria.halbach@calumetcounty.org

Company Web Site: www.calumetcounty.org

Contact Fax: (920) 849-1475