Administrative Assistant Soil Operations

Ordering of office and operations supplies

• Working with other personnel to ensure proper supplies are ordered
• Prepping and signing manifests from deliveries and getting them ready for scanning into ONBASE for matching with scale tickets in CORE software

Office duties

• Answering office phones, answering customer and vendor questions and/or transferring to appropriate personnel
• Opening and distributing mail and meters outgoing mail
• Create and distribute interoffice memos
• Regular contact with local management and various personnel from Corporate office
• Support cross-functional teams
• Regular contact with all customers and vendors
• Greets customers and vendors arriving and make sure they are directed to correct person

Other duties

• Create and distribute requisitions, receive requisitions, and support month end processes
• Works with office personnel and helps where needed
• Perform other reasonably related tasks as assigned by management

Work Environment

• Ability to regularly access and use general office equipment including phones, computers, copiers, etc.
• Must be able to work in a busy, often distracting work environment that is generally climate controlled
• Ability to work independently under minimal supervision
• Ability to lift up to 20 pounds unassisted on an occasional basis
• Ability to sit, stand or walk for long periods of time

Qualifications

• Basic Requirements: High school diploma or GED
• Experience 3+ years of providing administrative support including generating reports, and data entry
• Experience with an ERP system
• Proficiency using Microsoft Excel and Word
• Experience using Oracle (v.12 or later)

Skills

• Ability to review or proofread work for accuracy; complete specific projects or assignments independently; concentrate on tasks at hand, even in distracting work environments
• Ability to efficiently manage own time, activities and resources
• Identify specific activities required to accomplish objectives, rank them in order of importance, and coordinate and act to achieve desired results
• Recommend improvements to prevent re-emergence of resolved issues
• Ability to function independently; resolve problems without direction
• Ability to gather and analyze facts and data and draw correct inferences from the information
• Weigh alternatives and present logical solutions to problems
• Ability to cooperate with others on projects, which require input from various sources
• Ability to lift to 25 pounds, 15% of the time

Benefits

• Comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, tuition reimbursement, paid volunteering and more
• In addition, commencing no later than January 1, 2027, benefits package will include participation in an employer sponsored 401(k) plan, to save for retirement

Additional Information

• Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement