Administrative Assistant, Skyline Collection

Typical Duties

• Independent management of assigned vendor contracts.
• Monitoring and responding to the Skyline Collection general inbox.
• Direct handling of tenant issues.
• Backup Skyline Lobby Ambassador position as needed.
• Coding and entry of invoices in the AP system.
• Lease interpretation for day to day matters.
• Aid in Conference Center bookings and tenant relations.
• Ownership of specific building systems or functions.
• Prepare service agreements for property repairs and maintenance.
• Handle meeting scheduling and coordination.
• Track and maintain tenant and vendor Certificates of Insurance.
• Answer incoming phone calls promptly, route and transfer caller to voicemail or take messages, as necessary and to provide appropriate response and assistance to emergencies.
• Assist tenants and staff in a timely, professional and courteous manner.
• Organize and maintain tenant and vendor files on SharePoint.
• Provide receptionist duties, as needed, and handle inbound calls as necessary.
• Handle sensitive client information and confidential company materials.
• Special projects and other additional duties as assigned.

Work Relationships

• Reports to Senior Property Manager.
• Contact with Assistant Property Manager, Director of Engineering, and others on The Skyline Collection team.
• Contact with building owners, tenants, property visitors, security, contractors, suppliers, and attorneys outside the organization.