Administrative Assistant - Sheriff's Office

About the Role

Join the Anoka County Sheriff's Office (ACSO), where every day our members follow our mission "To protect and serve the community in a manner that preserves the public trust." We invite you to consider joining these public safety professionals as an Administrative Assistant. This position performs a variety of duties which include performing office administration and operations activities for the Sheriff's Office. This is a full-time, non-exempt, on-site position.

Work Location & Schedule

This position will work at the Anoka County Sheriff's Office, located at 13301 Hanson Blvd NW, Andover, MN 55304. Expected work hours are Monday - Friday 8:00 a.m. - 4:30 p.m.

Responsibilities

• Provide clerical and administrative support for the Midwest Regional Forensic Lab (MRFL) Director, Assistant Laboratory Director, and Forensic Scientists in day-to-day functions and operations.
• Develops, maintains, and handles confidential information.
• Monitors MRFL monthly expenditures to ensure the use of proper coding and adherence to financial policies.
• Acts as the Midwest Regional Forensic Laboratory Division financial support and assists with annual budget and year-end financial processes.
• Submits, monitors, and tracks physical plant, IT and telecom work orders.
• Organizes and maintains filing systems and monitors record/evidence retention procedures.
• Receives, reviews, and processes all invoices for payment. Ensures accuracy and corrects issues as they arise.
• Monitors and tracks purchase orders, orders supplies, uniforms, consumables, coordinates contracts and service with vendors.
• Gives direction and responds to MRFL staff regarding purchases and the appropriate allocation of expenditures.
• Monitors MRFL fixed assets program and conducts annual inventories.
• Assists in the calculation of partner annual contributions, processing and submitting grant money requests, preparing MRFL monthly reports, writing and preparing semiannual grant progress reports.
• Develops systems and tracking methods including spreadsheets necessary to calculate and track various casework trends within the laboratory.
• Assists with the creation and distribution of monthly and yearly laboratory reports.
• Schedules and coordinates administrative meetings as required, attends meetings and takes minutes.
• May be assigned to assist in planning and coordinating MRFL and ACSO events.
• Interacts with co-workers, public officials, and the general public with professionalism and a respectful attitude.
• Produce appropriate response documents from within the Laboratory and provide such documents to legal staff during the discovery process.
• Support the QA manager in ensuring the security, accuracy, and compliance of all vault contents by assisting with regular vault audits.
• Complete special projects and other duties as assigned.

Requirements

• Requires a high school diploma and at least 2 years (2,080 annual hours) of job-related experience.
• In lieu of the required education, an equivalent combination of education and experience may be substituted on a year-for-year basis.
• Successfully pass an extensive background investigation.
• No tattoos, scars, or brands that qualify as "Unauthorized Tattoos" under the Sheriff's Office Policy 1044.3 are allowed under any circumstances. Tattoos on the head, face, neck, or hands are prohibited. Exceptions may be made on a case-by-case basis. (Complete policy available upon request.)

Preferred Qualifications

• Associate degree in Accounting, Human Resources, Public Administration, or closely related field.
• Three or more years (2,080 annual hours) of administrative support experience.
• Experience in law enforcement, corrections, or legal environment.
• Ability to organize, prioritize, and coordinate workflows.
• General understanding of general office procedures.
• Strong written and verbal communication skills.
• Word processing, spreadsheet, database, and PowerPoint experience.
• Ability to handle multiple tasks simultaneously with frequent interruption.

Pay

Anoka County Salary Schedule Grade 28 - LELS 567: $48,006 to $64,812 ($23.08 to $31.16 per hour). Starting rate will depend on experience, education, and qualifications.

Benefits

• 24 days of paid flexible time off and up to 12.5 paid holidays.
• Comprehensive insurance, including medical, dental, vision, flex benefits and more at https://www.anokacountymn.gov/benefits
• Medical and dental clinic exclusive to employees, located at the Anoka County Government Center.
• Pension plan and other retirement investment options.
• Advancement/professional development opportunities.

Working Conditions & Physical Demands

• Standard office environment.
• Vision abilities required by this job include close vision, distance vision, and the ability to adjust focus, such as to work on computers. Ability to see colors, shades, and brightness.
• Hearing abilities required for general and phone communication, signals, and machine sounds.
• Assignments are sedentary, occasionally alternating between sitting, standing, walking, crouching, and kneeling as required to perform job responsibilities.
• Frequent wrist and finger manipulation to complete computer work.
• Occasional lifting of 10-20 lbs.
• Equipment used includes computers, phones, and standard office equipment.
• Occasional travel to other county work sites as needed. Travel between work sites may require driving a county vehicle and/or a personal vehicle.

Union Representation

This position is represented by a collective bargaining agreement between Anoka County and Law Enforcement Labor Services (LELS).