Administrative Assistant Senior Float

Mission Statement: Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components: patient care, education and research that together enhance our contribution to society.

Job Summary

The Administrative Assistant Float position serves multiple units and provides high-quality administrative support to the Associate Chief Nursing Officer, Clinical Nursing Directors, and Nurse Supervisors across the Medical & Therapy Services and Cardiovascular & Neuro Services subsegments.

Responsibilities

• Coordination of meetings.
• Managing calendars.
• Typing required documents.
• Budgetary reconciliation including processing journal entries, supply ordering using purchase orders, short codes and PCard.
• Planning and processing travel/conference registration.
• Processing tuition reimbursement.
• Advise management of trends, concerns and suggested measures to maintain standards and continued improvements.
• Exhibit exemplary customer relation skills in interacting with various management levels and department staff.
• Maintain Static Groups and pull reports from FinanceBI.
• Posting, monitoring and hiring new employees through eRecruit.
• Train employees in new or revised work methods and procedures and orient new employees.
• Develop, maintain, adjust nursing and ancillary schedules and personnel paperwork.
• Entering and reconciling payroll, personnel related work.
• Project work, workgroups and maintaining personnel/staffing reports.
• Maintain employee records in accordance with HR and UMHS policies.

Qualifications

Required Qualifications

• High school diploma or equivalent.
• More than 4 years of experience performing responsible office duties.
• Excellent verbal/written communication skills.
• Demonstrated ability to work independently and cooperatively, prioritize and complete tasks in a timely manner.
• Demonstrated ability to do exceptional tracking and follow up with excellent attention to details.
• Demonstrated ability to multitask in an environment of shifting priorities with a high degree of accuracy.
• Proficiency in Microsoft Windows and Excel.

Desired Qualifications

• Experience with OneStaff.
• Proficiency with Mpathways.
• Knowledge of eRecruit.
• Knowledge of UMHS/UMPNC/MNA, SEIU and AFSME contracts.
• Knowledge of UMHS policies and procedures.
• Associate or higher degree in business, human resources or related field.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution.

Benefits

• Excellent medical, dental and vision coverage effective on your very first day.
• 2:1 Match on retirement savings.

Schedule

Monday - Friday, 40 hours per week, Day Shift; 7:30 AM - 4:00 PM.