Administrative Assistant - School of Medicine, Pathology

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future.

About the role

Administrative Assistants provide administrative support for one or more of the following: general management, a research environment, or a specific program.

Responsibilities

• Provides administrative support for general management, a research environment, or a specific program.
• Ensures office activities comply with Emory policies and procedures.
• Responds to incoming telephone calls.
• Maintains calendars and prioritizes meeting requests for management.
• Reviews incoming correspondence; identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
• Completes forms, grant applications, and/or correspondence associated with programs.
• Prepares charts and graphs for reports and presentations.
• Creates and edits scientific, programmatic, or other reports associated with the department's primary business.
• Schedules meetings and handles logistics for meetings and special events.
• Prepares materials for meetings and special events.
• Initiates, processes, and maintains records and invoices.
• Keeps management apprised of account status, identifies cost-effective solutions, and may authorize expenditures.
• Monitors or maintains budgets and grants; assists with budget development; prepares related expense reports and reimbursements.
• Plans and coordinates travel arrangements.
• Maintains databases and spreadsheets; analyzes data and designs/generates associated reports.
• Establishes and organizes files and documents.
• Oversees ordering and maintenance of office supplies.
• May supervise or direct the work of support staff and/or students.
• Performs related responsibilities as required.

Requirements

• Bachelor’s degree or equivalency of a high school diploma and five years of administrative experience.
• Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
• Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

Position tasks are generally required to be performed in-person at an Emory University location. Remote work-from-home day options may be granted at department discretion.