Administrative Assistant - Safety

Key Responsibilities

• Maintains a clean, sanitary, organized, and safe work area ensuring compliance with all policies, practices, and regulations.
• Schedules meetings, reserves conference rooms and equipment, coordinates events, scheduling tours, manages calendars, and may make travel arrangements.
• Participates in special projects.
• Provides reception services, including receiving and directing visitors, answering and directing calls, and handling mail.
• Creates and maintains records ensuring accuracy and completeness.
• Compiles, stores, and distributes reports.
• Captures, prepares, or coordinates collection and preparation of reports and documentation.
• Tracks expenses, inventory, and various department logs.
• Supports budget preparation and expense reporting as needed.
• Makes coffee supplies, visitor personal protective equipment (PPE), and supply closets available.
• Supports editing, proofing, formatting, and distribution of materials.
• Completes data entry ensuring accuracy and compliance.

Minimum Qualifications (Educations & Experience)

• High school diploma, GED, or equivalent.
• Knowledge, Skills, and Abilities:
• Good learning agility.
• Organization, time-management, and multi-tasking skills.
• Ability to solve routine problems using established standards.
• Working knowledge of Microsoft Suites and ability to learn new technologies.
• Detail-orientated with the ability to maintain accuracy in data entry.
• Good customer service skills with the ability to handle sensitive information.
• Basic math skills.
• Good communication and interpersonal skills.

Preferred Knowledge, Skills, And Abilities

• Some office experience.

Physical Demands

• While performing the duties of this job, the employee may be regularly required to stand, sit, talk, hear, reach, stoop, kneel, and use hands and fingers to operate a computer, telephone, keyboard, and occasionally lift up to 30-50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.
• Work will be performed in a variety of conditions including climate-controlled office and laboratory environment(s); in a manufacturing plant environment with varying conditions, such as cold areas, wet areas, warm areas, chemicals, and other site conditions; and in a farm environment including working outdoors in seasonal conditions with live animals and at times in dusty environments.
• The noise level of the office, laboratory and farm environment is usually moderate. The noise level in the manufacturing environment may exceed 85 DBA and require hearing protection.
• Showering in and out of farm locations may be required.
• Occasional travel may be required.

Disclaimer

• We embrace equal opportunity employment.
• Butterball is committed to the fair and impartial treatment of all employees and applicants for employment without regard to gender, age, race, religion, color, national origin, physical or mental disability, military/veteran status, sexual orientation, gender identity and expression, genetic information, marital status, parental status, pregnancy, or any other status protected by law.
• This position is deemed Safety Sensitive for purposes of Butterball’s Drug/Alcohol Screening & Testing Policy.
• Details will be provided to individuals who receive a conditional job offer, or upon request.
• The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of what is required of personnel so classified. Furthermore, they do not imply or establish a contract for employment and are subject to change at the discretion of the employer.