Administrative Assistant - Richmond Cancer Institute Medical Oncology at St. Francis Medical Center

Bon Secours Mercy Health associates contribute to a meaningful Mission while enjoying comprehensive well-being support—both personally and professionally.

About the role

This position serves as the front-line support for the office, handling guest reception, conference-call and Webex setup, phone management, and FedEx shipments. The Administrative Assistant also coordinates medical-record requests, processes expense reports, manages C-suite calendars, arranges employee birthday gifts, and oversees break-room and supply-room inventory. Additional duties include creating, editing, and proofing executive pitches and performing other tasks as assigned by the manager.

Responsibilities

• Greet guests and manage front-desk operations
• Set up conference calls and Webex meetings
• Answer and direct incoming phone calls
• Request and distribute medical records from collectors
• Prepare and receive FedEx shipments
• Manage calendars for the C-suite and other executives
• Coordinate and purchase employee birthday gifts
• Print, prepare, and mail (including electronic) medical records per the Request Log and Worker’s Compensation Log
• Review and process expense reports
• Create, edit, and proof pitches for the C-suite and vice presidents
• Order break-room supplies and manage the supply room
• Perform other duties as approved by your manager

Requirements

• 3+ years of experience in an Administrative role
• Experience supporting multiple executives
• Proficiency in calendar management
• High school diploma or equivalent

Skills

• Excellent communication skills
• Strong attention to detail, reading comprehension, and precision for accurate task completion
• Highly organized and dedicated, with the ability to work quickly following processes
• Adaptability to changing procedures and evolving environments
• Integrity, honesty, and an internal drive to succeed

Pay

$19.03 – $28.54 per hour

Benefits

• Competitive pay, incentives, and referral bonuses
• 403(b) retirement plan with employer contributions (when eligible)
• Medical, dental, vision, and prescription coverage, including HSA/FSA options
• Life insurance, mental health resources, and employee discounts
• Paid time off, parental leave, and FMLA leave
• Short- and long-term disability coverage
• Backup care for children and elders
• Tuition assistance, professional development, and continuing education support

Benefits may vary based on market and employment status.