Administrative Assistant- Resource & Case Transfer

Mission Statement: The Children’s Network of Hillsborough is committed to working with the community to protect children and preserve families.

About the Role

The Administrative Assistant will provide high-level administrative support to the department and the director. This role includes handling a wide range of administrative tasks, managing schedules, coordinating meetings, and facilitating communication within the department.

Responsibilities

• Schedules department meetings, prepares agendas, and records minutes
• Generation of staffing schedule
• Attend various staffings and meetings to ensure appropriate notes are completed and submitted to the Director of Programs
• Oversees submission of requested documentation to various departments within the agency
• Serve as a point of contact for internal and external stakeholders
• Communicate effectively with team members, providing information and support as needed
• Assist in the preparation of regular reports and summaries
• Support the planning and execution of departmental projects and events
• Assist in research and data collection for various projects
• Completion of monthly reports and maintaining trackers
• General administrative duties to include filing, scanning, copying, redacting, and mailing as required
• Prepares routine correspondence as needed
• Maintain confidentiality of sensitive information
• Maintain regular in-office attendance to perform essential job functions, collaborate effectively with team members, participate in meetings, and provide timely support to agency operations and service delivery
• Perform other duties as assigned to support departmental and agency goals, as needed and appropriate to the position

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Schedule

Children’s Network of Hillsborough’s standard business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. This position is an in-office based position that averages 40 hours per week. Work hours may vary outside of these standard hours, including evenings and weekends, as needed to meet operational demands. All hours worked will be compensated in accordance with the Fair Labor Standards Act (FLSA) and agency policies, including applicable overtime and other compensation requirements.

Travel

Travel within and outside of Hillsborough County is required.

Training

All employees are required to complete fifteen (15) hours of training annually, which may be completed online or in a classroom setting. Employees who hold a credential or license relevant to their position must ensure that all training and continuing education requirements are met to maintain their credential or licensure.

This position does not have supervisory responsibilities.