Administrative Assistant - Research Support Services

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections where posting has real specific content. We must not repeat job title as heading. No Job ID etc. Remove boilerplate like EEO, navigation, etc. Must preserve all substantive info. We need to parse the posting. Key parts: - Intro: "Join an amazing administrative team! Working under limited supervision..." etc. That's description of role. Could be "About the role" section. - Then "Key Responsibilities & Essential Functions" with bullet list (but it's prose with many details). We need to extract responsibilities as list items. - Then "Knowledge, Skills, And Abilities" with list of requirements. - Then "Education Required: High School Diploma or GED Education Preferred: Bachelor's Degree Experience Required: 2 years Experience Preferred: 4 years" - Then "Pay Range (hourly): $22.04 - $28.65, pay determined by experience" - Then "#CA-NL6 About JAX ..." description of organization. Could be "About the role"? Actually "About JAX" is about the institution. Could be separate "About the organization" but not in allowed headings. Allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can put JAX description under "About the role" maybe. Or we could omit if not fitting. But we need preserve all substantive info; we could include JAX description in About the role section. - Then EEO statement to be removed. - Also there is "Other duties as assigned." within responsibilities. - There's no explicit Benefits or Schedule info. So we should not create those sections. - Pay: we have Pay Range. So include Pay section. - Schedule: none. - Qualifications vs Requirements vs Skills: The posting has "Knowledge, Skills, And Abilities" which includes both skills and abilities. Also education and experience. We could map: - Requirements: Education and Experience (maybe also "High School Diploma and 2 years relevant administrative experience..." etc.) - Qualifications: maybe "BA preferred but not required", "familiarity with basic science preferred but not required". Could be under Qualifications. - Skills: list of technical applications, organizational skills, interpersonal, communication, initiative, etc. But we must not invent sections with filler. We need to decide which sections to include based on content. We have content for: - About the role: intro + JAX description. - Responsibilities: the long list. - Requirements: Education Required, Experience Required. - Qualifications: Education Preferred, Experience Preferred, BA preferred, familiarity with basic science preferred. - Skills: Knowledge, Skills, And Abilities list (technical apps, organizational, interpersonal, communication, initiative, anticipate needs, fast-paced, etc.) - Pay: Pay Range. - Benefits: none. - Schedule: none. We must not include sections with placeholder like "commensurate with experience". Not present. We must ensure we use

for each section heading, then content: either

for prose or

• for lists. We need to preserve all substantive info; not invent or summarize away detail. So we need to keep the details as close as possible. We must not repeat job title as heading. The job title is "Research Administrative Assistant (RAA)". Not to be used as heading. We must not put Job ID/requisition numbers as headings; we have "#CA-NL6". That's likely a code; we should drop it or fold into short p. The instruction: "do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short

  or drop it." So we can either drop it or include in a short p maybe under About the role. Safer to drop it. We must remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we remove EEO statement at end. Also remove duplicated lines: there may be some duplication in responsibilities (e.g., "Maintains calendars and appointment schedules." appears twice? We'll need to deduplicate? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." It doesn't explicitly say to deduplicate, but we should not repeat duplicated lines. It says remove duplicated lines. So we should eliminate duplicate sentences. We need to identify duplicates in the responsibilities block. Let's extract responsibilities paragraph: "Provides advanced administrative support to assigned Faculty and their lab groups including, but not limited to calendar maintenance, internal and external meeting arrangements, all aspects of domestic travel arranging and coordination of international travel, faculty and staff expense reports, electronic and paper file maintenance; assists with on-boarding and off-boarding of employees and timekeeping for research staff Maintains calendars and appointment schedules. produces agendas and facilitates and coordinates special events and meetings that may include internal and external participants. Make travel arrangements for invited guests, prepare meeting agendas, and coordinate in-town transportation. Liaises with the Office of Sponsored Research Administration and Research Program Development to assist with documents for grant submissions including faculty and research staff bio sketches/CV, letters of support, documents for compliance reporting, progress reports, and others as required by the granting agency. Assists faculty with submission of manuscripts including providing bibliographic reference material, help with graphics and submission to PubMed for NIH required PMCIDs. Works to develop mastery in and performs specialized duties/coordination functions including, but not limited to, support of Seminar Committee, Interest Groups, and research data entry such as PubMed Assists labs in ordering supplies; facilitates purchase orders. Provides general computer, fax, printer, scanning, copier, Zoom, and software support to faculty and their staff. Works closely with IT to solve technical issues and order replacement supplies. May provide support and assistance in lab budgets; may monitor expenditure for supplies and other administrative expenses to ensure conformance with budget. Other duties as assigned." We see some duplication: "Maintains calendars and appointment schedules." appears also earlier in "calendar maintenance". Might be considered duplicate but it's a specific phrase. The instruction says remove duplicated lines. We could keep only one instance. But we need to be careful not to lose substantive info. If we remove duplicate, we still keep the concept. Probably okay. Also "produces agendas and facilitates and coordinates special events and meetings that may include internal and external participants." appears maybe only once. "Make travel arrangements for invited guests, prepare meeting agendas, and coordinate in-town transportation." duplicates with earlier travel arrangement? Already had "internal and external meeting arrangements, all aspects of domestic travel arranging and coordination of international travel". So "Make travel arrangements for invited guests" is more specific but still travel. Might be considered duplicate? Not exact line. Safer to keep. We'll try to keep as is but maybe remove obvious duplicate line "Maintains calendars and appointment schedules." because it's already covered by "calendar maintenance". We'll see. Now Knowledge, Skills, And Abilities block: "High School Diploma and 2 years relevant administrative experience.A BA is preferred but not required. A familiarity with basic science is preferred but not required.Must have successful working experience using multiple technical applications including word processing, database management, spreadsheets, presentation software, email and other office technologies. Demonstrated ability to learn new applications as required.Excellent organizational and time management skills and demonstrated ability to manage details accurately. Must be effective at managing multiple tasks and multiple priorities.Strong interpersonal skills to work cooperatively with a large team in a high-profile environment requiring discretion, judgment, tact, and diplomacy in interactions with a wide variety of people and personalities.Ability to communicate effectively in writing and verbally, to clearly exchange information with people representing a wide diversity of disciplines and levels of sophistication.Ability to take independent initiative and exercise good judgment in decision making under minimal supervision.Ability to anticipate needs of those to whom support is provided and supply needed services and materials in such a way as to maximize their efficiency and productivity.Ability to work in a fast-paced environment, handle multiple projects, and meet short deadlines." We need to split into sections: Requirements (education/experience), Qualifications (preferred education/experience, BA preferred, basic science familiarity), Skills (technical apps, organizational, interpersonal, communication, initiative, anticipate needs, fast-paced). However the instruction says we should prefer a few substantive sections over many thin ones. But we have allowed sections list; we can include multiple if they have substantive content. We need to avoid creating sections with filler like "not specified". We have specifics. Thus we can have:

  About the role

  with paragraph containing intro + JAX description.

  Responsibilities

  with
  • items each responsibility.

    Requirements

    with
    • for education and experience required.

      Qualifications

      with
      • for preferred qualifications (BA preferred, basic science familiarity, experience preferred 4 years).

        Skills

        with
        • for skills list.

          Pay

          with

          for pay range. We should not include Benefits or Schedule. Now we need to ensure we preserve all substantive info. Let's extract each piece precisely. First, About the role: Intro: "Join an amazing administrative team! Working under limited supervision, incumbents in this position use advanced administrative concepts, practices and procedures to support faculty and their research lab staff. Gathers, organizes, stores and supplies information; maintains files; schedules appointments, arranges meetings and special events; produces correspondence and documents. Acts as a liaison between assigned Staff and the Scientific Director's Office, Office of Sponsored Research Administration and other administrative areas of the institution, as well as applicable administrative areas of external organizations often serve as the first point of contact for visitors, collaborators, and job candidates. The Research Administrative Assistant (RAA) is distinguished by the degree of autonomy and professionalism expected, as well as the specialized knowledge and skills required to successfully support grant-funded research." We need to keep that exactly? We can preserve as prose in a

          . Might need to fix punctuation but keep meaning. Then JAX description: "About JAX The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California), Japan and China. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health. Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visit www.jax.org ." We need to include that as well. Could be same paragraph after intro. We should remove the "#CA-NL6" before About JAX. So we drop that. Now Responsibilities: we need to create list items. Let's break down responsibilities into distinct items. From the block: 1. Provides advanced administrative support to assigned Faculty and their lab groups including, but not limited to calendar maintenance, internal and external meeting arrangements, all aspects of domestic travel arranging and coordination of international travel, faculty and staff expense reports, electronic and paper file maintenance; assists with on-boarding and off-boarding of employees and timekeeping for research staff 2. Maintains calendars and appointment schedules. (maybe duplicate; we could keep as separate but it's similar to calendar maintenance. Might drop duplicate.) 3. Produces agendas and facilitates and coordinates special events and meetings that may include internal and external participants. 4. Make travel arrangements for invited guests, prepare meeting agendas, and coordinate in-town transportation. 5. Liaises with the Office of Sponsored Research Administration and Research Program Development to assist with documents for grant submissions including faculty and research staff bio sketches/CV, letters of support, documents for compliance reporting, progress reports, and