Administrative Assistant Research Institute

Responsibilities

• Welcome and assist Brain and Body Donation Program participants, Clinical Trial participants, patients, and visitors at the front desk.
• Create a positive experience for all individuals entering our facility.
• Greet and assist participants attending Brain Health Check visits and Center for Healthy Aging programs.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Process invoices and maintain records using DocuWare.
• Order and maintain office supplies to support departmental needs.
• Receive, sort, and distribute packages and deliveries, notifying appropriate departments upon arrival.
• Provide administrative support to multiple departments and providers as needed.
• Schedule: Monday-Friday – 7:30 – 4:00
• Support the Senior Executive Assistant with backup tasks.

Requirements

• High school diploma/GED or equivalent working knowledge.
• Three years administrative support experience.
• Excellent oral, written, and interpersonal communication skills.
• Able to follow oral and written directions.
• Working knowledge of personal software packages.
• The ability to organize, prioritize, and multi-task in a fast-paced environment.

Qualifications

• Arizona Fingerprint Clearance Card.
• Arizona Criminal History Affidavit.