Administrative Assistant, Research - Clinical Trials, Full Time, Day

About the role

Provides high-level administrative and operational support to Valley Health System’s research leadership, including the Medical Director of Research, Director of Research Operations, and Manager of Clinical Trials & Research. Coordinates key administrative functions supporting the Okonite Research Center, research governance committees, accreditation activities, and departmental operations.

Located at 1 Linwood Ave, Bolger Med Arts Bldg (United States of America).

Requirements

• Education: Associates Degree in Office Management, Business Administration or High School diploma or equivalent and completion of formation course work in secretarial science or related field.
• Experience: Minimum of five (5) years of progressively responsible administrative experience, preferably in healthcare, academic medicine, research, or a similarly complex environment. Experience supporting senior-level leadership strongly preferred.

Skills

• Exceptional organizational and project coordination skills, with demonstrated ability to manage multiple competing priorities and deadlines.
• Ability to work independently, exercise sound judgment, anticipate needs, and appropriately escalate issues.
• Excellent written and verbal communication skills, including preparation of professional correspondence, agendas, minutes, and presentations.
• Advanced proficiency in Microsoft Office, particularly Outlook, Word, PowerPoint, and Excel.
• Strong attention to detail and document-management skills.
• Ability to handle sensitive and confidential information with discretion.
• Demonstrated ability to interact professionally with physicians, senior leaders, research personnel, external organizations, and other stakeholders.
• Ability to adapt quickly to changing priorities in a complex healthcare and research environment.

Benefits

• Medical/Prescription, Dental & Vision Discount Program (Full Time/Part Time Employees)
• Group Term Life Insurance and AD&D (Full Time Employees)
• Flexible Spending Accounts and Commuter Benefit Plans
• Supplemental Voluntary Benefits (e.g., Short-term and Long-term Disability, Whole Life Insurance, Legal Support, etc.)
• 6 Paid Holidays, Paid Time Off (varies), Wellness Time Off, Extended Illness
• Retirement Plan