Administrative Assistant - Recruiting

About the Role

We are seeking a highly skilled and motivated Construction Administrative Assistant to join our team in Carrollton, Georgia. As a Construction Administrative Assistant, you will play a crucial role in supporting our construction projects by providing administrative assistance to the project management team and ensuring the smooth operation of office procedures. The ideal candidate will have exceptional organizational skills, strong attention to detail, and the ability to thrive in a fast-paced construction environment.

Responsibilities

• Assist in the preparation, distribution, and organization of project documentation including Drug Screens, Background Checks, New Hire Orientation Agendas, Employment Offer Letters, Craft Testing Schedules, Job Descriptions, etc.
• Manage correspondence with managers, candidates, and suppliers via email, phone, and in-person meetings.
• Assist with candidate screenings and back-up Recruiters as needed.
• Coordinate interviews, meetings, and appointments.
• Accurately enter data into various software systems and maintain project files in an organized manner.

Requirements

• Excellent verbal and written communication skills with the ability to interact professionally with clients, subcontractors, and team members.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Exceptional attention to detail and accuracy in all aspects of work.
• Ability to work collaboratively as part of a team and contribute to a positive work environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience with construction management software like Procore is a plus.
• Previous experience in an administrative role, preferably in the construction industry, is highly desirable.

Benefits

• Medical, dental, and vision insurance
• Life and disability insurance
• Paid holidays and paid vacation
• 401K retirement plan

About Us

Mullins Mechanical ranked #1,475 on the 2023 Inc. 5000 list and #243 on the 2024 ENR Top Specialty Contractors list, #48 in the Nation and #5 in the Southeast among Firms in Mechanical. We’re proud to be one of the fastest growing privately held companies in America. We’re a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, fire protection, and metal fabrication. Our projects are often in industrial and heavy commercial environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, data centers, and other large facilities.