Administrative Assistant/Receptionist

What You'll Do

• Answer and direct incoming calls using a multi-line phone system.
• Welcome and assist customers, vendors, and visitors.
• Provide administrative support to managers and office staff.
• Prepare, process, and maintain documents, reports, and records.
• Auxiliary data entry, quotes, and document verification.
• Process customer payments and collections.
• Maintain office supplies, filing systems, and office contact lists.
• Auxiliary client mailings, correspondence, and special events.
• Perform other administrative duties as needed to support the business.

What We're Looking For

• Excellent customer service and communication skills.
• Strong organizational and time management abilities.
• High attention to detail and accuracy.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong problem-solving skills and a positive, team-oriented attitude.
• Basic math and computer skills.
• Previous Accounts Receivable or billing experience is a plus.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint preferred.

Qualifications

• A high school diploma or equivalent is required.
• Experience in an administrative, receptionist, or customer service role is preferred.
• Comfortable using standard office equipment and business software.

Physical Requirements

• Ability to remain seated and work at a computer for extended periods.
• Ability to lift up to 15 pounds occasionally.

Why Join Us?

• Family-owned company with a collaborative team environment.
• Stable, full-time position with opportunities to grow.
• Competitive pay and comprehensive benefits.
• Make a meaningful impact by supporting both our customers and internal teams.

Pre-hire drug screen and background check. Must reside within a reasonable distance from our Brooklyn location.

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