Administrative Assistant & Receiptionist

About Us

SummitTX Capital, L.P. ("SummitTX"), founded in July 2015, is an equity market neutral hedge fund manager headquartered in Fort Worth, Texas. Led by Caroline Cooley, CEO and Co-Chief Investment Officer, and Neilson Arbour, Co-Chief Investment Officer, SummitTX operates as an open architecture multi-manager platform, managing over $3 billion across three investment solutions, each offering a distinct risk/reward profile within a shared investment process and portfolio framework. The Firm's foundation is fundamental equity investing, executed by sector and regional specialists with deep domain expertise across global markets. Events and Systematic investing capabilities complement this core, enhancing portfolio construction and risk management across all three solutions. For more information, please visit www.summittxcapital.com.

Position Overview

SummitTX Capital is seeking a highly organized and proactive Administrative Assistant to serve as the firm’s primary receptionist and provide day-to-day administrative and operational support for the New York office and various teams as needed. This individual will help ensure smooth coordination between departments, assist with recurring reporting and scheduling needs, and contribute to maintaining a professional and welcoming office environment. The ideal candidate thrives in a fast-paced setting, demonstrates excellent attention to detail, and takes initiative to anticipate team needs.

Key Responsibilities

• Provide administrative assistance to multiple teams across the firm, including scheduling meetings, maintaining shared calendars, and tracking deadlines.
• Support cross-functional communication by organizing agendas and following up on action items.
• Aid in document preparation, proofreading, and formatting reports, memos, and presentations.
• Cook up conference attendance and travel logistics for team members as needed.
• Team members being supported may be based in Fort Worth, New York, or elsewhere.
• Coordinate conference attendance and travel logistics for team members as needed.
• Assist with document preparation, proofreading, and formatting reports, memos, and presentations.
• Coordinate conference attendance and travel logistics for team members as needed.
• Assist with onboarding and offboarding logistics for employees and contractors.
• Maintain digital filing systems to ensure efficient document management and compliance with firm policies.
• Serve as the firm’s primary receptionist, managing the front desk, greeting visitors, answering incoming calls, and handling general inquiries in a professional and welcoming manner.
• Help organize internal events, meetings, and team-building activities.
• Support special projects across teams.
• Cook up conference attendance and travel logistics for team members as needed.
• Coordinate logistics for client meetings and firm-wide communications.
• Cook up conference attendance and travel logistics for team members as needed.
• Collaborate with the Office Manager to ensure that shared workspaces are organized and fully supplied.
• Aid in managing vendor relationships, deliveries, and routine office maintenance requests.

Qualifications & Requirements

• Administrative experience, ideally in a financial services or professional environment.
• High proficiency in managing calendars, travel, and expenses.
• Strong organizational and multitasking skills with the ability to manage competing priorities.
• Solid attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and/or Google Workspace; familiarity with expense and scheduling tools.
• Ability to anticipate needs, solve problems proactively, and maintain confidentiality.
• Positive, flexible, and professional attitude.
• Strong interpersonal skills and a polished, client-ready presence; prior front desk or reception experience is a plus.
• Must be able to lift up to 50 pounds.

Compensation

• Base Salary Range: $65k to $85k annually, dependent on experience
• Discretionary Bonus Eligible