Administrative Assistant, R&D

About the role

The role provides VP-level support within the Disruptive Platforms organization, sitting at the intersection of the Test Stand Development Center (TSDC) and the Beckett Ridge Innovation Center (BRIC) located in the Cincinnati area. The ideal candidate will demonstrate a strong eagerness to learn and grow professionally and possess excellent communication skills—both written and verbal—with the ability to create, develop, and present materials for VP and senior leadership.

Responsibilities

• Provides comprehensive VP-level administrative support including calendar management, travel arrangements, expense reporting, and meeting coordination across global time zones.
• Manages budget planning and executional activities including Purchase Order creation and tracking, budget forecasting, actuals monitoring, and cross-charge allocation using SAP, Coupa, and related procurement tools.
• Supports capital governance processes including documentation management, preparation of leadership review materials, and coordination of approval workflows across senior stakeholders at TSDC and BRIC.
• Owes SharePoint site maintenance and digital tool administration to ensure team resources, governance documents, and project trackers remain current and accessible.
• Led onboarding coordination for new hires, transfers, and interns, and manages personnel files, anniversary recognition, and quarterly review logistics.
• Plans and executes department meetings and off-sites, including agenda preparation and content coordination with senior leadership.
• Become an expert on P&G policy, guidelines, and procurement processes to solve problems quickly and routinely. Willingness to benchmark with others and bring forward new solutions that improve organizational efficiency.
• Work effectively across all levels of management, global teams, and external vendors.
• Leverages network and experience to bring new ideas and solutions to the Disruptive Platforms organization.

Qualifications

• Associate's degree with 3 years of administrative assistant experience.
• Proficiency in coordinating travel, calendar management, processing expenses, managing meeting logistics and managing purchase order processes.
• Proficiency required in Outlook, Microsoft Office 365, WebEx/Teams, SharePoint.
• Ability to work effectively with vendors and internal employees on procurement needs.
• Available to flex and work between different sites within Cincinnati, including innovation centers in St. Bernard, Mason, and West Chester based on business need.