Administrative Assistant, R&D

P&G is the largest consumer packaged goods company in the world, with operations in over 75 countries and 65 trusted brands that improve lives for 5 billion consumers. This role offers a diverse and rewarding career with opportunities for growth and new challenges in Research and Development (R&D).

About the role

We are seeking a highly organized and proactive individual to join our R&D Corporate Function Disruptive Platforms team as an Administrative Assistant. This position provides VP-level support within the Disruptive Platforms organization, interfacing with senior R&D and Corporate Function leadership, global partners, and external vendors. The role sits at the intersection of the Test Stand Development Center (TSDC) and the Beckett Ridge Innovation Center (BRIC) in the Cincinnati area.

The ideal candidate will demonstrate strong eagerness to learn, excellent communication skills, and the ability to create and present materials for VP and senior leadership. This role requires self-direction, digital fluency, and comfort working in a dynamic, high-visibility environment.

Responsibilities

• Provides comprehensive VP-level administrative support, including calendar management, travel arrangements, expense reporting, and meeting coordination across global time zones.
• Manages budget planning and execution, including Purchase Order creation and tracking, budget forecasting, actuals monitoring, and cross-charge allocation using SAP, Coupa, and related procurement tools.
• Responsible for content coordination with senior leaders, including preparation of leadership review materials.
• Supports capital governance processes, including documentation management and coordination of approval workflows across senior stakeholders at TSDC and BRIC.
• Owns SharePoint site maintenance and digital tool administration to ensure team resources, governance documents, and project trackers remain current and accessible.
• Leads onboarding coordination for new hires, transfers, and interns, and manages personnel files, anniversary recognition, and quarterly review logistics.
• Plans and executes department meetings and off-sites, including agenda preparation and content coordination with senior leadership.
• Becomes an expert on P&G policy, guidelines, and procurement processes to solve problems efficiently.
• Works effectively across all levels of management, global teams, and external vendors, leveraging networks to bring new ideas and solutions.

Skills you will develop

• Enhanced executive communication and PowerPoint presentation creation skills.
• Expanded network across P&G’s Corporate Function and global R&D organization.
• Hands-on experience with AI-powered digital tools.
• Exposure to capital governance frameworks and sustainability innovation programs at TSDC and BRIC.

Requirements

• Associate's degree with 3 years of administrative assistant experience.
• Proficiency in coordinating travel, calendar management, processing expenses, managing meeting logistics, and managing purchase order processes.
• Proficiency in Outlook, Microsoft Office 365, WebEx/Teams, and SharePoint.
• Experience in reporting, actuals tracking, and data-driven insights.
• Ability to work effectively with vendors and internal employees on procurement needs.
• Willingness to flex and work between different sites within Cincinnati, including innovation centers in St. Bernard, Mason, and West Chester.

Preferred Qualifications

• Offsite planning and execution experience.
• Budget forecasting experience.
• SAP experience.
• Familiarity with Aravo vendor management and supplier database administration.
• Cross-charge allocation experience.
• Familiarity with Coupa.

Pay

$69,300.00 - $96,200.00 per year.

Schedule

Full time.