Administrative Assistant, Quality and Clinical Initiatives

Job Summary

The Administrative Assistant plays a critical role in supporting the Senior Vice President and Physician Executive and other members of the Quality and Clinical Initiatives team. This position requires advanced administrative judgment, the ability to manage executive communications, and expertise in coordinating complex schedules and meetings involving diverse internal and external stakeholders.

Responsibilities

• Provide comprehensive administrative support, including calendar management, telephone calls, organization of documents for distribution, coordination of meetings, and handling travel planning and logistics for Quality and Clinical Initiatives team.
• Ensure appropriate tone, clarity, and confidentiality in communications with a wide range of stakeholders including hospital executives, policymakers, and external partners, using judgment to triage, prioritize, and escalate matters appropriately.
• Manage complex executive calendar, anticipating conflicts, proposing solutions, and adjusting schedules proactively to maintain smooth operations.
• Interact with all levels of management across the company, as well as members of external organizations, including senior leadership, while managing sensitive and confidential information with discretion.
• Oversee meeting logistics including scheduling, room setup, virtual platforms, materials, registration, and follow-up.
• Maintain administrative systems, databases, and records, including expense tracking.
• Provide back-up coverage for reception duties as needed.

Required Qualifications

• Professional experience providing administrative support to C-level executives in a corporate environment
• Proficient with Microsoft 365 applications, specifically Outlook, Word, PowerPoint and Excel, and virtual meeting platforms (e.g., Zoom) for coordinating video conferences.
• Excellent verbal and written communication skills
• Excellent interpersonal skills with an ability to deal with all levels of management
• Exceptional organizational skills, with the ability to prioritize effectively, determine when to follow up, and recognize when to escalate issues
• Flexibility in managing an ever-changing workflow, often with competing priorities in a demanding, fast-paced work environment
• Must be a team player with demonstrated attention to detail, problem-solving skills, and the ability to work independently.

Preferred Qualifications

• Bachelor’s degree
• Experience in a healthcare or trade association environment

Salary Range

$60,000 – $72,000

Benefits and Perks

• Comprehensive benefits package and perks including, but not limited to:
• Defined contribution 401(k) plan with non-elective employer contribution
• Paid parental leave
• Health/vision insurance, including options with employer-subsidized health savings account
• Generous paid time off that increases over time and holidays including one annual floating holiday
• Dental insurance
• Company-paid life insurance
• Health advocacy and employee assistance program
• Fully sponsored membership in healthcare professional society
• Tuition reimbursement program
• Employee discount programs
• Commuter benefits program
• Casual dress code

Work Schedule

A hybrid model with the expectation to work physically in our office Tuesdays, Wednesdays, and Thursdays as mandatory in-office days with a fourth in-office day at your discretion, in coordination with your supervisor and in accordance with the business needs of your department. This schedule may be subject to change in GNYHA’s sole discretion.

Work Authorization

This position is not eligible for employment visa sponsorship now or in the future. All candidates must be legally authorized to work in the United States without employer sponsorship.