Administrative Assistant - Purchasing

About the role

The Administrative Assistant - Purchasing supports a team of Buyers and Directors by handling and responding to direct incoming correspondence, calls, and tasks in a timely manner.

Responsibilities

• Maintain, schedule, and coordinate calendars, meetings, and travel arrangements
• Support with the preparation of correspondence, memos, documents, emails, and presentations for the department
• Perform data entry and maintenance for various projects including ad hoc departmental reports
• Maintain high levels of integrity and discretion
• Provide support to the assigned Director and Managers in the department
• Administer all buying processes including but not limited to New Item Setup Forms, Change Forms, Contract Setup Forms, Listing Forms, and Monthly Category Overviews
• Regularly communicate with corporate teams
• Handle, respond to, and direct incoming correspondence, calls, and tasks in a timely manner
• Prepare reports and presentations for management
• Provide assistance during department assortment analyses
• Perform other duties as assigned

Requirements

• High School Diploma or equivalent
• 1-2 years of experience in a related field
• Excellent verbal and written communication skills as well as the ability to present at all levels
• Excellent interpersonal and customer service skills
• Proficient in Google Workspace tools or related software
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently
• Strong organizational and problem-solving skills
• Ability to quickly learn organizational structure and team objectives
• Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines

Preferred Qualifications

• Bachelor’s degree
• German language skills

Physical Job Requirements

• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times

Travel Requirements

This position commutes between stores, regional offices and/or distribution centers less than 25% of the time.

Pay

Starting pay of $26.45 per hour (with potential to earn $28.85 per hour in the future).

Benefits

• Medical & Prescription, Dental, and Vision coverage
• Paid Holiday & Paid Time Off (PTO) to use for sickness or vacation
• Dedicated training plans to ensure you are set up for success
• 401K Plan (+ 5% company match)
• Voluntary Term Life & AD&D Insurance
• Total Well-Being Program
• DailyPay, a voluntary benefit to offer employees access to their pay on their own schedule