Administrative Assistant-Pulmonary Critical Care and Sleep

About the role

The Administrative Assistant supports faculty, administrators, and programs within the Division of Pulmonary, Critical Care and Sleep Medicine, Department of Internal Medicine, facilitating patient care, academic, and research missions through a broad range of administrative functions.

Responsibilities

• Coordinate and maintain appointment calendars
• Schedule and coordinate meetings, conferences, educational programs, and special events, including logistics
• Attend and record minutes of meetings; transcribe and distribute meeting records
• Make national and international travel and lodging arrangements
• Collect receipts, prepare requests for, and track reimbursement of expenses
• Draft and prepare correspondence
• Prepare reports, tables, and slides for presentations
• Assist with preparation of grant applications, manuscripts, and research reports
• Assist faculty with preparation of credentialing and promotion & tenure documents
• Update CV (curriculum vitae) and track CME (Continuing Medical Education) documentation
• Answer phones and inquiries
• Serve as liaison for faculty, staff, investigators, administration, and external customers and organizations
• Open, screen, and distribute mail
• Establish and maintain files
• Perform other duties as assigned

Requirements

• Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex
• Six months experience (600 hours course work) in office practices and procedures
• Six months experience (600 hours course work) in customer service
• Successful completion of a background check
• May be required to complete a re‑employment physical including a drug screen