Administrative Assistant, Property Operations

Responsibilities

• Aid the Operations team in achieving the goals and objectives of the centers.
• Ensure all tenant obligations are met under the terms of the lease.
• Facilitate merchant requests for facility, janitorial, and security assistance.
• Handle tenant, customer, and construction comments and complaints.
• Enter and process AP invoices and check requests.
• Manage work order system, coding, and closing out work orders.
• Prepare and review financial reports, including annual budgets, monthly reporting, quarterly accruals, variances, and expenses.
• Coordinate tenant moves and prepare and distribute tenant notifications.
• Support contract preparation, including vendor maintenance forms and change forms.
• Establish and maintain a professional working relationship with all tenants.
• Manage portfolio filing system.
• Assist with various projects and duties as assigned.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• 4–7 years of experience providing administrative support to multiple managers.
• Strong attention to detail and excellent organizational skills.
• Prioritization and time management skills.
• Self-motivated and collaborative team player.
• Excellent verbal and written communication skills.
• Proven ability to handle customer service and professionalism.
• Demonstrated ability to gather and compile data, prepare reports, and documents.
• Advanced proficiency in Microsoft Word, Excel, and Outlook.
• Experience with JDE or property management software preferred.

Benefits

The typical pay range is $55,000-$70,000 a year plus bonus. Salary is determined by job-related skills, experience, and relevant education, training, and/or certification.

Federal Realty Investment Trust is an Equal Opportunity / Affirmative Action employer.