Administrative Assistant- Plant Gaston

About the role

Administrative Assistant Alabama Power seeks a dedicated and detail-oriented Administrative Assistant to provide comprehensive administrative support to the Plant.

Responsibilities

• Provide administrative support to all departments.
• Perform timekeeping and attendance reports.
• Process employee expense reports for covered and non-covered personnel using Oracle.
• Process expense reports for Materials.
• Manage filing systems and order office supplies.
• Cook up travel arrangements.
• Cook up data, compile information, and prepare reports.
• Maintain departmental record retention.
• Serve as contact for vendor regarding copier/printer repairs.
• Update Arcos to reflect vacation, time off, and call-out list weekly; prepare and distribute quarterly and yearly reports.
• Serve as FMLA contact time groups.
• Verify contractor timesheets using Tableau and verify backup documentation.
• Deliver superior customer service to all internal and external customers.

Qualifications

• A high school diploma or equivalent is required.
• Experience in administrative support, including conference, travel, meeting arrangements, report preparation, and calendar management is preferred.
• Proficiency in Microsoft Office applications is preferred.
• Experience with Oracle timekeeping systems preferred.
• Must successfully pass the SHL/SkillCheck Assessments.

Skills

• Capacity to manage sensitive information and maintain confidentiality.
• Ability to make administrative/procedural decisions and judgments.
• Detail-oriented with the ability to multitask.
• Skilled in organizing resources and establishing priorities.
• Ability to create, compose, and edit written materials.
• Effective written and verbal communication skills.
• Ability to interact well with all levels of employees and management.

Behavioral Attributes

• Provide excellent customer service.
• Exhibit excellent interpersonal skills, flexibility, professionalism, and ability to build and maintain positive relationships with internal and external customers.
• Take personal responsibility/ownership for assignments.
• Ability to work alone or in a team environment.
• Display a commitment to safety and compliance.