Administrative Assistant - Part Time Weekends Lower Bucks

Join a team that shows up for each other as much as we show up for our clients. At Gaudenzia, your purpose fuels progress - for yourself and others.

About the role

This is a part-time weekend position. Gaudenzia's Mission: Gaudenzia's Mission is to promote long-term recovery by providing comprehensive treatment and support to people with substance use disorder, co-occurring mental health disorders, and related conditions, regardless of individual circumstances.

Qualifications

• Education/Training: Minimum of a high school diploma or GED.
• Experience: At least three (3) years of administrative experience in an office environment.
• Substitutions: Appropriate substitutions may be made for an equivalent combination training and experience (1 year experience = 1 year education/training).
• Excellent customer services and telephone etiquette.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with clients, other staff members, outside agencies/institutions, and the general public.
• Ability to successfully work with others from various cultures and backgrounds.
• Ability to perform math and basic accounting.
• Knowledge of office and clerical functions.
• Knowledge of Microsoft Word and Excel.
• Knowledge of system development, reporting, and file maintenance.

Responsibilities

• Set up and maintain program and client electronic and paper files in a confidential environment and in accordance with state and federal regulations.
• Prepare reports as required by the Regional and Corporate Offices, and as directed by the Program Director and/or Administrative Coordinator.
• Maintain current, organized database, filing, and reporting systems.
• Report client changes to funding agencies.
• Maintain organized, accurate system to record, receive, and disburse client funds, valuables, and facility funds.
• Maintain contact with appropriate community resources needed to facilitate care coordination.
• Create and implement communication and reporting systems to facilitate thorough communications with the Regional and Corporate Office, funding agencies, and other community resources.
• Greet facility visitors, and screen clients returning to the facility, if needed.
• Answer phone calls and check facility voicemail daily.
• Complete IT and maintenance tickets to resolve facility issues.
• Record minutes from facility meetings.
• Sort, distribute, and prepare facility correspondence, and deliver faxes to appropriate persons.
• Maintain facility supply inventory, and order new supplies, as needed.

What We Offer

• Competitive Pay
• Excellent Benefits
• On The Job Training
• Upward mobility
• Educational assistance to help you grow with us in this life saving field!

For additional details regarding our benefits, please visit: https://www.gaudenzia.org/careers/

Our Operating Principles

• We, as members of the Gaudenzia Team, are committed to these principles. They guide the way we perform Gaudenzia business, every day.
• We hold client care as our top priority.
• We assume good intentions.
• We are present, we connect, & we communicate with transparency, dignity, and respect.
• We make data-driven decisions with courage, challenge the status quo, find innovative ways to grow Gaudenzia & each other.
• We support each other publicly & privately in all circumstances.
• We provide & accept constructive, honest, respectful, and timely feedback with an open mind & without personalization.
• We operate with integrity, focus on outcomes, & have a bias for action.
• We follow through on agreements & honor commitments prioritized with a sense of urgency - someone's life may depend on it.

Our Agency is committed to the principles of equal employment

• We believe in fostering a positive work environment in which every employee is treated with respect.
• We are an employer of choice - and a treatment provider of choice - in the substance use and co-occurring disorders treatment field.
• We work hard to foster an inclusive, supportive environment where our employees and clients always feel safe and welcome.