Administrative Assistant - Part-Time

At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI, and beyond.

Responsibilities

• Independently manage and resolve daily administrative needs.
• Handle differing situations, problems, and deviations in the work of the office according to the Office Lead’s general instructions, priorities, duties, and goals.
• Provide administrative support to management and staff ensuring efficient day-to-day operations of the office.
• Prepare polished, accurate and complete reports, proposals, memos, minutes, and other documents as needed.
• Prepare outgoing mail and courier parcels.
• Sort incoming mail and courier deliveries for distribution.
• Make meeting and other arrangements for staff, as needed.
• Purchase, receive, and store the office supplies and snacks.
• Code and file material according to the established procedures.
• Work with Corporate Manager to ensure efficiency of administrative processes and procedures.
• Perform data entry and administrative tasks with a high level of accuracy and attention to detail, validating information prior to submitting.
• Provide front desk support.
• Greet and assist visitors to the office.
• Maintain cleanliness and organization of the office.
• Assist with coordination of internal training sessions.

Requirements

• High School Diploma or equivalent.
• 10+ years prior administrative experience.
• Proficient in the use of Microsoft Office, Outlook, PowerPoint, and Internet.
• Ability to operate copy machine, scanner, and fax machine.
• Ability to read and interpret documents.
• Possesses excellent oral and written communication skills, and basic math functions.
• Strong time management skills with the ability to multitask.
• Ability to work independently.
• Applicants must be currently authorized to work in the U.S. on a full-time basis.

Skills

• Excellent oral and written communication.
• Strong time management and multitasking abilities.
• High level of accuracy and attention to detail.

Benefits

• Medical, Dental, Vision insurance.
• Long-Term Disability (LTD) & Short-Term Disability (STD).
• Life Insurance.
• 401k with company match.
• Paid Time Off (PTO) and Holidays.
• Health Savings Account (HSA) with company contribution.
• Pet insurance.
• Employee assistance program.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed in an office setting.
• Hand-eye coordination is necessary to operate a computer, keyboard, and mouse.
• Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams.
• Often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls, and reach with hands and arms.
• Required to speak and hear.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.