Administrative Assistant, Part Time

About the role

This role is onsite and works Monday-Friday, 8:00am-12:00pm with flexibility required depending on office needs. Once a month, there is the ability to come in at 7:00am for meeting coverage.

Responsibilities

• Answers telephone, provides information to callers, routes calls as appropriate, takes clear, concise messages and contacts appropriate staff in order to promote effective communication.
• Receives, reads, and routes incoming mail.
• Reviews documents making notes of deadlines.
• Makes responses to routine correspondence as directed.
• Maintains appointment calendars for Director and Department as necessary.
• Provides principal(s) with appropriate updates to changes in schedules as they occur.
• Sets up meetings as requested, arranging for appropriate equipment and refreshments as necessary.
• Initiates follow-up calls as necessary and gathers information for meetings to assure a well-organized event.
• Attends selected meetings, takes notes, writes, prepares and disseminates minutes in timely manner.
• Transcribes information from various mediums into written form, within established timeframes.
• Produces memos, correspondence and other documents and disseminates information as appropriate.
• Fills documents and other materials in order to maintain complete records regarding office operations.
• Compiles various reports and assists in financial and statistical analysis.
• Utilizes data management and analytical tools to identify and track issues that are department responsibility.
• Utilizes various internal and external databases to analyze and benchmark performance and outcomes.
• Familiar with and supports data analyses and tracking systems to promote high quality and patient safety.
• May participate in the preparation of department budgets, including gathering information, disseminating information, and maintaining records to support the budget process.
• Maintains liaison with all levels of administration, physicians and outside organizations to coordinate and improve operations, accomplish directives and to facilitate the resolution of problems.
• Participates in recording of data and outcomes to State, other DPH committees, relevant organizations and CDC.
• Conducts and manages special projects as assigned.

Requirements

High school diploma required; some college strongly preferred. Patient Population Served Department (Infection Prevention, Infectious Diseases). Adult population.

Qualifications

• Some college strongly preferred.
• Patient Population Served Department (Infection Prevention, Infectious Diseases).
• Adult population.

Skills

• Basic computer skills.
• Excellent communication and organizational skills.
• Ability to manage multiple tasks simultaneously.

Benefits

Generally pleasant working conditions. Nature of duties performed present little potential for job-related accidental injury.

Pay

N/A

Schedule

N/A