Administrative Assistant of Faith Formation

About the role

The Administrative Assistant of Faith Formation supports the Director of Faith Formation and the Youth Ministers in administrating and building the parish catechetical program. This position provides leadership to assist in building programs that will nurture a solid foundation for adult spirituality, Christian living, ministry, and outreach for the parish community. Reports to the Director of Faith Formation and Pastor.

Responsibilities

• Follow all guidelines set out in the archdiocesan Policy for Ministering to Minors.
• Maintain class rosters for K-12th grade Religious Education; update binders as necessary.
• Update parish software each week with Religious Education attendance records for that Sunday and monitor Sacrament preparation attendance.
• Gather information for Sacrament records.
• Assist DFF with planning of First Holy Communion and Confirmation events.
• Maintain children’s book box in Main Church; replenish and replace books as necessary, ensuring they are religious books.
• Assist with registration for Religious Education classes.
• Collaborate with the DFF and other staff to start up new ministries.
• Conduct operations of this ministry within the approved budget; exceptions require DFF and Pastor approval.
• Write letters for Religious Education parents and translate them into Spanish.
• Prepare materials for Family Catechesis in Religious Education.
• Assist with planning the children’s Christmas pageant.
• Help Youth Ministers oversee St. Mary’s High School youth group and Edge programs.
• Maintain and monitor VIRTUS training platform for all volunteers and employees.
• Attend all parish staff meetings and other meetings as required.
• Perform other duties as assigned.

Requirements

• Must be a Catholic in good standing.
• Ability to work well and communicate with youth of all ages, their parents, adults, and volunteers.
• Bilingual (English and Spanish) verbal and written preferred.
• High school diploma or equivalent.
• One year of education in theology preferred.
• At least 1‑2 years previous experience in Youth Ministry, Faith Formation, or equivalent.
• Reliable transportation, valid driver’s license, and valid vehicle insurance.

Skills

• Detail oriented, organized, self‑motivated, able to work independently and as part of a team.
• Able to plan, organize, and work efficiently.
• Good written and verbal communication skills.
• Previous experience with MS Office (Word, Excel, PowerPoint).

Benefits

• Paid holidays/holy days (prorated).
• 403(b) retirement plan.
• Employee Assistance Program.

Schedule

25 hours per week – must be flexible as schedule will vary.