Administrative Assistant - Nutritional Services

Employment Type: Full time • Shift: Day Shift

About the role

You will use complex mathematical and statistical techniques to assess financial scenarios, design and prepare spreadsheets and other financial reports, and ensure an accurate, timely payroll process in Kronos. The position supports leaders with analytical data, special projects, and operational reports to aid strategic planning, growth, and development efforts.

Responsibilities

• Prepare accurate financial and/or statistical reports for internal and external users.
• Assist leaders in preparing and reviewing analytical data and systems.
• Analyze data and statistics—including staff productivity, hours, and PTO days—to identify trends and variances.
• Compile overtime reports by manager.
• Ensure timely and accurate coding and submittal of invoices.
• Submit purchase orders and contracts for approval and follow up on completion or renewals.
• Assist with budget preparation and track monthly billing and expense data.
• Support month-end reconciliation and posting of cross charges and transfers.
• Assist with special projects, analysis, and data to support strategic planning.
• Maintain confidentiality of sensitive information.
• Balance multiple tasks with changing priorities while working independently and flexibly.

Requirements

• 2–4 years of financial analytics and administrative support experience.
• Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• A.S. degree.

Skills

• Strong problem-solving, organizational, and analytical skills.
• Strong interpersonal, facilitation, and relationship-building skills.
• Flexibility and adaptability to handle sudden changes in priorities.
• Professionalism under stressful situations.
• Critical thinking, service excellence, and strong verbal and written communication.