Administrative Assistant - Nutritional Services

Employment Type: Full time • Shift: Day Shift

About the role

Strong problem-solving, organizational, and analytical skills. Ability to work independently and flexibly with minimal supervision, balance multiple tasks with changing priorities, and maintain confidentiality of sensitive information.

Responsibilities

• Apply complex mathematical and statistical techniques to assess financial scenarios.
• Design, prepare, and maintain spreadsheets and other financial reports.
• Ensure accurate, timely, and up-to-date payroll processing in Kronos.
• Prepare accurate financial and/or statistical reports for internal and external users.
• Assist leaders in preparing and reviewing analytical data and systems.
• Analyze data and statistics, including staff productivity, hours, and PTO days, to identify trends and variances.
• Compile overtime reports by manager.
• Ensure timely and accurate coding and submission of invoices.
• Submit purchase orders and contracts for approval and follow up on completion or renewals.
• Assist with budget preparation and tracking of monthly billing and expense data.
• Assist with month-end reconciliation and posting of cross charges and transfers.
• Support leaders with special projects, analysis, and data for strategic planning, growth, and development efforts.
• Assist the director with operational reports.

Skills

• Strong interpersonal and facilitation skills, including the ability to build effective relationships and foster a positive, productive team environment.
• Flexibility and adaptability in work style to respond to multiple requests and sudden changes in priorities.
• Ability to embrace and participate in change initiatives.
• Strong organizational, prioritization, analytical, verbal, and writing skills.
• Professional, courteous, and efficient representation of the department/function.
• Ability to maintain professionalism under stressful situations.

Requirements

• 2–4 years of financial analytics and administrative support experience.
• Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Associate’s degree.
• Critical thinking, service excellence, and interpersonal skills.