Administrative Assistant - Nutritional Services

Employment Type: Full time • Shift: Day Shift

About the role

You will provide financial analytics and administrative support, ensuring accurate and timely payroll processing, financial reporting, budget preparation, and data analysis to support strategic planning and operational efficiency.

Responsibilities

• Apply complex mathematical and statistical techniques to assess financial scenarios.
• Design, prepare, and maintain spreadsheets and other financial reports for internal and external users.
• Ensure accurate, timely, and up-to-date payroll processing in Kronos.
• Prepare accurate financial and statistical reports; assist leaders in analyzing data and systems.
• Analyze data and statistics—including staff productivity, hours, and PTO days—to identify trends and variances; compile overtime reports by manager.
• Code and submit invoices accurately and on time; submit purchase orders and contracts for approval and follow up on completion or renewals.
• Assist with budget preparation and track monthly billing and expense data.
• Support month-end reconciliation and posting of cross-charges and transfers.
• Assist leaders with special projects, analysis, and data to support strategic planning, growth, and development efforts.
• Provide operational reports to the director.

Requirements

• Strong problem-solving, organizational, and analytical skills.
• Ability to work independently and flexibly with minimal supervision.
• Able to balance multiple tasks with changing priorities while maintaining confidentiality of sensitive information.
• Strong interpersonal and facilitation skills; ability to build effective relationships and contribute to a positive, productive team environment.
• Flexibility and adaptability to respond to multiple requests, sudden changes in priorities, and change initiatives.
• Strong organizational, prioritization, analytical, verbal, and writing skills.
• Professional, courteous, and efficient representation of the department/function; ability to maintain professionalism under stressful situations.

Qualifications

• 2–4 years of financial analytics and administrative support experience.
• Intermediate proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• A.S. degree.
• Critical thinking, service excellence, and interpersonal skills.