Administrative Assistant - NM Business Office

About the role

Reports to the Administrator and/or Associate Administrator of Neshaminy Manor, and works closely with the Human Resources Specialist.

Responsibilities

• Files and maintains accurate employment records.
• Assists in compiling data and preparing reports for Neshaminy Manor Administration.
• Posts open jobs.
• Prepares vacant position roster weekly to keep Administration and Human Resources Specialist aware of positions currently vacant.
• Reviews applicants for open positions with the Human Resources Specialist and coordinates with hiring managers to schedule interviews.
• Conducts phone screening interviews for Neshaminy Manor entry level positions.
• Participates in interviews for open Neshaminy Manor positions, as needed.
• Corresponds with job applicants to notify them of employment and pre-employment onboarding requirements including, but not limited to: conducting background checks, drug screenings, security clearances, validating transcripts, verifying licenses/certifications, employment history and references.
• Finalizes all necessary paperwork with the applicant for final approval.
• Administers new hire orientation and prepares new hire packets for Neshaminy Manor.
• Serves as the liaison between Program Directors and the Human Resources Specialist to identify recruitment goals.
• Maintains a current and accurate log of all licenses/certifications on current employees in all departments at Neshaminy Manor.
• Collects and organizes required paperwork for disciplines, grievances, and arbitrations, and participates when needed.
• Prepares and enters weekly and bi-weekly payroll information.
• Maintains records in HRIS and timekeeping system, facilitates implementation of new system modules including test scenarios, researching issues to find solutions and department head/supervisor training.
• Provides resident transition and meal assistance to the Nursing Department, as needed.
• Must be willing and available to work one weekend per month.
• Other duties and responsibilities, as assigned.

Requirements

• High school diploma and one to three years of related experience/training or equivalent education and/or experience.
• Proficiency in Microsoft Office programs, specifically Word, Excel, and Outlook.
• Working knowledge of Human Resources Information Systems (HRIS); preferably Lawson.
• Maintains open and honest communication.
• Maintains confidentiality at all times.
• Maintains appropriate organization skills, high degree of accountability, and the ability to prioritize multiple, ongoing projects.
• Ability to work effectively with all departments.
• Maintains positive work atmosphere by behaving and communicating in a professional manner with all parties, including employees, residents, and families.