Administrative Assistant- Mi-Tech Services, Inc.

About the role

Mi-Tech Services, Inc. is a full-service engineering, design, and construction services firm founded in 1985. The company has expanded its capabilities through the 2026 merger with J.D. Hair & Associates, adding decades of specialized expertise in trenchless, geotechnical, and structural engineering. As a member of the Michels Family of Companies, Mi-Tech collaborates with an internationally respected team to deliver integrated, end-to-end engineering, design, and construction solutions.

Responsibilities

• Maintain and promote a strong health, safety, environment, and quality (HSEQ) culture for all employees, vendors, subcontractors, and customers to comply with HSEQ policies, procedures, regulations, and continual improvement objectives.
• Provide administrative support to department: schedule meetings, process mail, assist with correspondence, make copies, maintain standard department materials, and manage distribution.
• Write, proofread, and distribute/mail correspondence, reports, and letters as requested.
• Check and prepare invoices for approval; route to Accounts Payable for payment and complete necessary follow up work.
• Facilitate invoice billing: internal invoices and tracking/management of payment status.
• Track and record payroll records. Perform transactional data entry into systems with a high degree of accuracy. Scan, organize, and file payroll documents.
• Work with corporate and divisional support on a variety of clerical related tasks.
• Assist management with development and assembly of presentation materials.
• Other duties as assigned.

Requirements

• High school diploma or GED, 0 to 3 years of related administrative experience, or an equivalent combination of education and experience.
• Microsoft Suite proficiency.

Qualifications

• Strong attention to detail and maintain confidentiality at all times.
• Critical for success are the abilities to multitask, prioritize, and project a professional image.

Skills

• Excellent organizational and communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to handle confidential information.
• Attention to detail and accuracy in data entry.

Benefits

• We are committed to hiring the best people and giving them the best equipment.
• We are dedicated to the improving energy distribution & telecommunication services.
• Our steady, strategic growth revolves around a commitment to quality.
• We are family owned and operated.
• We invest an average of $5,000 per employee on training each year.
• We believe everyone is responsible for promoting safety, regardless of job title.
• We are a part of the Michels Family of Companies – one of North America’s largest, most diversified energy and infrastructure construction companies.

Pay

• Competitive compensation package.

Schedule

• Full-time position.