Administrative Assistant (Logistics)

About the role

The Warehouse Construction Admin provides direct assistance to the Warehouse Director in a variety of administrative tasks regarding ongoing and upcoming projects. This position will also be responsible for maintaining multiple department reports to ensure the MRO Operations department is functioning at optimal performance levels.

Responsibilities

• Set up and apply for required licenses and permits.
• Provide required documents to obtain permits for warehouse construction.
• Pay fees for licenses, permits, and other requirements as needed.
• Set up and cancel gas and power in warehouse locations as needed.
• Work with vendors to purchase materials and products as needed for a new branch.
• Partner with New Warehouse Director to develop project schedule for ongoing projects.
• Manage and oversee project plans for ongoing and upcoming projects.
• Organize and attend meeting with landlords to obtain information regarding progress with ongoing progress.
• Provide weekly, monthly, and quarterly updates regarding ongoing warehouse construction.
• Track and report locations and quantities on all electrical material handling equipment such as forklifts, order pickers, reach truck, electric pallet jacks etc.
• Track and monitor pending orders in Excel and include estimated ship dates, inventory, delays, and contact/vendor information.
• Absorb and analyze data based on information from IT, Stock IQ, Great Plains data, Sales Pad, and other software to create reports for manager.
• Maintain a variety of reports to ensure optimal department performance.
• Able to answer calls with a clear and friendly tone.
• Be proficient with Chadwell Supply’s technological systems as required for job duties.
• Able to meet stringent timelines while maintaining proper procedures.
• Maintain electronic files accurately.

Requirements

• You must be 18 years or older.
• You must have 3 years of experience in computer operation.
• You must be extremely proficient in Microsoft Outlook, Excel and Word.
• Ability to create Power Points or have the ability to learn.
• Demonstrate excellent problem-solving skills.
• Able to meet travel requirements for training.

Qualifications

• Must have a valid driver's license.
• Must be able to lift up to 50 pounds.
• Must be able to work flexible hours including evenings and weekends.

Skills

• Excellent communication skills.
• Strong organizational skills.
• Proficiency in Microsoft Office Suite.
• Ability to manage multiple tasks simultaneously.
• Problem-solving skills.
• Ability to work independently and as part of a team.

Benefits

• $21.00 - $22.00 / Hour Based on Experience PLUS Quarterly Bonuses!
• Full Time: Monday-Friday, 8:00 am - 5:00 pm. Guaranteed 40 hours per week plus overtime opportunities and no weekends!
• We offer medical, dental, vision, life insurance, disability, 401K, 104 hours paid time off accrual, paid holidays off, and more!
• Employee Discount Program!
• Long-term Career Opportunities! Many of our leaders started with Chadwell Supply looking for a job, just like you, but found long-term career opportunities at one of our 29 Branches across the Country.
• Recognized as a Top Company USA 5 years running!

Pay

• $21.00 - $22.00 / Hour Based on Experience PLUS Quarterly Bonuses!

Schedule

• Full Time: Monday-Friday, 8:00 am - 5:00 pm. Guaranteed 40 hours per week plus overtime opportunities and no weekends!